Scholarship Program Coordinator

Position Details

Position Information

Department Office of Scholarships (XEM) Position Title Consultant-FIN Aid Advisor Job Title Scholarship Program Coordinator Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Part-Time, benefits eligible Remote or Hybrid option? Yes Job Summary

The Office of Scholarships is seeking a Scholarship Program Coordinator. This is a part-time (0.75 FTE), 12-month, professional faculty position.

The Scholarship Program Coordinator serves as the primary point of contact for students participating in the Finish in Four Scholarship Program and plays a key role in the administration and delivery of scholarship services within the OSU Scholarship Office. This position oversees program advising, outreach, and scholarship processing for Finish in Four scholars, while also providing support for other university scholarship programs and contributing to general office operations.

The Coordinator works collaboratively with the Assistant Director and Director of Scholarships to support scholarship awarding, renewal, reporting, and process improvement initiatives. This position provides high‑quality customer service to prospective, admitted, and current students and represents the Scholarship Office in outreach and recruitment activities on campus and throughout Oregon.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

2025 Best Place for Working Parents Designation!

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

65% - Outreach, Programming, and Scholarship Advising

• Serve as the primary contact for students participating in the Finish in Four Scholarship Program.
• Advise Finish in Four scholars, as well as prospective, newly admitted, and current students, regarding OSU scholarship opportunities, processes, deadlines, requirements, and appeal procedures. Advising occurs in person, virtually, by phone, through Beaver Hub, and via email.
• Participate in outreach, recruitment, and scholarship‑related events on campus and throughout Oregon.
• Respond to general customer service inquiries and support students referred by other OSU departments or front‑line service units.
• Assist students with identifying and applying for institutional and external scholarships using the university scholarship management system (OSU ScholarDollars).
• Travel, including occasional evening, overnight, and weekend work, to attend outreach and recruitment events as required.

25% - Scholarship Management and Administration

• Review and resolve scholarship award disbursement holds and errors related to the Finish in Four Scholarship Program.
• Review Finish in Four scholarship applications and assist with the review of Presidential Scholarship applications as needed.
• Serve as a member of the Scholarship Office Appeals Committee and review student scholarship appeals in accordance with established procedures.
• Work collaboratively with the Assistant Director of Scholarships to facilitate the awarding of programmatic, college, and departmental scholarships through OSU ScholarDollars, with a primary focus on Finish in Four awards.
• Troubleshoot scholarship system or process issues based on student and campus partner feedback, and identify opportunities to improve scholarship administration practices in collaboration with the Assistant Director and Director.

5% - Scholarship Office Student Staff Support

• Provide work direction and operational support to front‑line student employees in the Scholarship Office, including planning, assigning, and approving work as needed.

5% - Other Office Support and Special Projects

• Provide operational and administrative support for special projects and initiatives within the Scholarship Office.
• Update and maintain Scholarship Office website content and social media accounts, as assigned.
• Perform other duties as assigned to support office operations and institutional priorities.

What You Will Need

• Bachelor's degree from a regionally accredited, not‑for‑profit college or university.
• Experience working in a higher education environment.
• Demonstrated commitment to providing exceptional customer service.
• Experience professionally handling difficult or sensitive conversations.
• Strong written and verbal communication skills.
• Proficiency with standard office software, including word processing, spreadsheets, and data management tools.
• Experience with public speaking and delivering presentations to audiences of varying sizes.
• Excellent planning, organizational, analytical, and decision‑making skills.
• Demonstrated ability to work effectively in a collaborative, team‑oriented environment.
• A commitment to educational equity in a multicultural setting and to advancing the participation of diverse groups and supporting diverse perspectives.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• Experience working within Enrollment Management functions (e.g., Financial Aid, Admissions).
• Experience with university student information systems such as Banner, Slate, Scholarship Universe, or similar platforms.
• Experience advising or counseling students.
• Experience administering or managing scholarship programs.
• Fluency in a second language, preferably Spanish.

Working Conditions / Work Schedule

• On‑campus office setting, Monday-Friday, with periodic evening, weekend, and overnight travel as required. Some travel may be out of state and require air travel and rental vehicles.
• A hybrid work schedule may be available with supervisor review and approval.

Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $47,000 - $52,100 Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/180212

Posting Detail Information

Posting Number P09928UF Number of Vacancies 1 Anticipated Appointment Begin Date 07/13/2026 Anticipated Appointment End Date Posting Date 05/19/2026 Full Consideration Date 06/12/2026 Closing Date 07/10/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants

To ensure full consideration, applications must be received by June 12, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

3) Other Document 1- Upload your answer to the following prompt:

• Why are you interested in joining the OSU Scholarship Office team and how do your professional goals align with our office's mission of increasing opportunities for access, providing financial guidance to students and families, and encouraging engagement and research throughout our state, our nation, and our world?

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Christina Peltier at Christina.peltier@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience. Please note if salary falls below FLSA salary threshold the position will be hourly non-exempt.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Other Document 1 (see Special Instructions)

Optional Documents

• VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)