Spire Building Solutions is a commercial construction company specializing in concrete restoration, waterproofing, and exterior building envelope repairs and painting across multifamily and hospitality properties. Our home office is in South Florida with field teams across the US. Our work includes restoring aging structures, repairing damage, and protecting buildings from water intrusion and structural deterioration.
We focus on delivering high-quality work through strong field leadership, disciplined execution, and a proactive approach to quality control. Our projects require hands-on coordination, real-time decision-making, and a team-first mindset.
Who We Are Hiring
We are hiring an experienced Sales Coordinator who understands how to organize, coordinate, and support the full lifecycle of project pursuits, proposal development activities, and client-facing deliverables from initial opportunity intake through final submission and tracking.
This is an on-site office position.
The Sales Coordinator:
Has experience supporting commercial construction, preconstruction, estimating, proposal coordination, or sales support workflows.
Understands proposal timelines, construction documentation, formatting standards, and administrative coordination requirements.
Has strong organizational skills and the ability to manage multiple deadlines and moving priorities simultaneously.
Takes accountability for workflow coordination, document control, and proposal quality while supporting the company's business development and estimating efforts.
Should be comfortable coordinating multiple active pursuits, proposal packages, internal stakeholders, subcontractor documentation, and deadline-driven deliverables simultaneously.
What You Will Do
Preplanning & Opportunity Coordination
Receive, organize, and track incoming RFPs, RFQs, ITBs, and qualification requests
Coordinate Go / No-Go meetings and pursuit kickoff meetings
Maintain bid calendars, pursuit schedules, and submission deadlines
Coordinate internal communication between estimating, operations, leadership, and sales teams
Track proposal progress, workflow stages, and accountability items
Maintain accurate opportunity tracking and reporting within company systems
Proposal Development & Document Coordination
Compile proposal information from estimating, leadership, operations, and sales teams
Organize pricing summaries, scope narratives, exclusions, alternates, and exhibits
Format and assemble proposal content into approved company templates
Manage proposal layouts, pagination, formatting consistency, and document organization
Incorporate company branding, project photography, resumes, qualifications, and supporting materials
Produce polished client-facing proposal packages aligned with company standards
Document Management & Systems Administration
Establish and maintain organized proposal file structures in Procore and cloud-based systems
Coordinate uploads of drawings, specifications, addenda, exhibits, and submission documents
Maintain proposal version control and revision tracking
Apply document naming conventions and workflow standards
Support centralized document control procedures and proposal archives
Maintain CRM opportunity progression and workflow compliance tracking
What You Bring
Proposal coordination and deadline-driven deliverables
3+ years in a supporting and coordinating role. Experience in construction services is A+.
Construction documentation and administrative workflows
Formatting and assembling professional client-facing documents
Coordinating multiple active pursuits simultaneously
Strong organizational skills and attention to detail
Procore, Adobe Acrobat, Microsoft Office Suite
How to Apply
Reply to this posting with:
Your resume Qualified candidates will be contacted to discuss next steps.