Sales Administrator

Position Summary : The Sales Administrator will be a key member of the finance and sales teams, assisting with various post-sale tasks. The role will report to the CFO and help ensure smooth processing of sales, invoicing, financing, and related administrative functions.

Sales Administrator

Location: Longmeadow, MA (on-site)
Schedule: Monday to Friday, day shift
Salary: $50,000 - $60,000 annually, commensurate with job and industry experience
Employment Type: Temporary to hire

Position Summary:
The Sales Administrator will be a key member of the finance and sales teams, assisting with various post-sale tasks. The role will report to the CFO and help ensure smooth processing of sales, invoicing, financing, and related administrative functions.

Responsibilities

• Process invoicing, ensuring all information is accurate and up-to-date.
• Manage equipment sales order financing, including working with the warranty department.
• Handle all delivery and registration paperwork for equipment and parts, ensuring proper receipt and completion.
• Assist customers with requests and paperwork related to purchased equipment, including trades associated with sales.
• Maintain and update customer ownership files for multiple locations.
• Prepare and produce sales reports for vendors
• Serve as the point of contact for audits and assist in phone backup duties.
• Perform additional duties as assigned by the manager.

Qualifications

• 3+ years of administrative experince, ideally with one year in a sales support role
• High attention to detail organizational, and communication skills
• Must be able to manage time well and self-motivated and proactive
• Proficiency is Excel and emailing systems are required