Roosevelt High - Counseling Secretary (203/8) - 1.0 FTE

Roosevelt High - Counseling Secretary (203/8) - 1.0 FTE

Salary

$41,444.48 - $56,369.04 Annually

Location

Roosevelt High School, WA

Job Type

Full-Time

Job Number

27647

Department

Roosevelt High School

Opening Date

09/14/2026

Closing Date

9/20/2026 5:00 PM Pacific

Subject Area

N/A - THIS IS NOT A TEACHING POSITION

FTE

1.0

• Description
• Benefits
• Questions

Overview of Position

The job of Counseling Secretary is done for the purpose/s of providing secretarial support to the Counseling Department; communicating information to students, parents, staff, and/or other Districts; monitoring students referred for discipline; documenting information on students class placement; and ensuring compliance with financial, legal and administrative requirements.

Essential Functions

• Assists counseling office personnel (e.g. answering phones, scheduling students, testing all students, etc.) for the purpose of supporting them in the completion of their work activities.
• Maintains inventory of counseling office supplies for the purpose of ensuring the availability of materials when needed.
• Maintains students records (e.g. student cumulative folders, student schedules updates, master schedule updates, rosters, etc.) for the purpose of documenting students goals and achievements and complying with educational policies and procedures.
• Monitors discipline of in house suspension of severely behavioral disorder students for the purpose of maintaining an orderly and safe environment.
• Prepares a variety of written materials (e.g. registration materials, updates student schedules, collects grades, all drop grades, correspondence, daily bulletins, incident reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Processes a variety of forms and materials (e.g. registration, new class lists, updates students grades, grades, progress reports, orientation information, schedules, etc.) for the purpose of documenting and disseminating information to appropriate parties.
• Responds to inquires from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication and/or providing direction.
• Schedules a variety of activities (e.g. meetings, testing arrangements, referral appointments, etc.) for the purpose of assisting in meeting staff needs and efficiently utilizing personnel, equipment and facilities.

OTHER FUNCTIONS:

• Performs related duties consistent with the scope of the position.

REPORTING RELATIONSHIPS

Reports to assigned administrator.

KNOWLEDGE, SKILLS AND ABILITIES:

KNOWLEDGE

• Required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions.
• Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation; and WISPC and SIMS applications.

SKILLS

• Required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.
• Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; and preparing and maintaining accurate records.

ABILITY

• Required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment.
• Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment.
• In working with others, problem solving is required to identify issues and create action plans.
• Problem solving with data may require independent interpretation; and problem solving with equipment is limited.
• Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; working with detailed information/data.

RESPONSIBILITY

Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the jobs functions. There is a continual opportunity to impact the Organizations services.

WORKING ENVIRONMENT

The usual and customary methods of performing the jobs functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 60% sitting, 10% walking, and 30% standing. The job is performed under minimal temperature variations and some hazardous conditions.

Typical Qualifications

EDUCATION:

High school diploma or GED equivalent.

YEARS OF RELEVANT EXPERIENCE:

Two years of secretarial/clerical work experience which has included significant public contact and computerized records maintenance.

SUBSTITUTION:

College or business school may substitute for up to one year of the required work experience on a month-for-month basis.

REQUIRED TESTING:

None.

CERTIFICATES & LICENSES:

Valid State of Washington Drivers License or equivalent mobility.

CONTINUING EDUCATION/TRAINING:

eSIS, SAP

CLEARANCES:

Criminal Justice Fingerprint

Background Clearance

Seattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). Click HERE for an overview of available benefit options.

Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.

Salary Schedule

Please find the salary schedule associated with this role and others like it HERE.

01

Have you earned a high school diploma or GED equivalent?

• Yes
• No

02

How many years of college or business school have you completed?

• None
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• More than 5 years

03

Do you have two years of secretarial/clerical work experience which has included significant public contact and computerized records maintenance?

• Yes
• No

04

Are you a current Seattle Public Schools classified SAEOP employee in a permanent FTE position?

• Yes
• No

05

Are you a current Seattle Public Schools classified SAEOP substitute?

• Yes
• No

06

Please summarize what best qualifies you for this position.

Required Question

Employer Seattle Public Schools

Address 2445 3rd Ave South

Seattle, Washington, 98124-1165

Phone 206-252-0215

Website http://www.seattleschools.org/careers