| Location | Las Vegas, NV (Remote) |
| Salary | $65–$85 Per Hour |
Schedule: Full-Time | Remote with flexibility to travel to the Principal when necessary
Compensation: $65–$85 per hour, depending on experience
Two weeks paid vacation
Five paid personal/sick days
Paid major holidays
$500 per month health and wellness stipend
Mileage reimbursement for approved business-related driving
A private principal with multiple residences is seeking an experienced, highly organized Executive Personal Assistant to provide comprehensive administrative and personal support. The Principal spends much of his time between Las Vegas and Florida and travels frequently.
This is a remote position with the flexibility and availability to travel to the Principal when necessary.
The ideal candidate is exceptionally proactive, financially detail-oriented, discreet, technologically savvy, and comfortable working with a high degree of autonomy. The Principal is looking for someone who can learn his preferences, handle routine matters independently, and recognize when something requires his attention.
This person should be highly responsive during reasonable working hours and possess the judgment and confidence to execute without requiring constant direction or approval. A natural curiosity about technology and willingness to utilize modern tools, including AI, to improve efficiency and organization would be highly valued.
Manage the Principal's calendar, appointments, scheduling, and reminders
Coordinate personal and business-related appointments and commitments
Maintain organized records, documents, and important information
Track deadlines and proactively manage time-sensitive matters
Manage correspondence and administrative tasks as needed
Anticipate upcoming needs and follow through without requiring frequent direction
Serve as a trusted point person for day-to-day administrative and personal matters
Track and manage bills and recurring financial obligations
Monitor real estate tax bills and other property-related expenses
Maintain accurate financial records and documentation
Assist with banking-related administrative matters
Prepare and initiate wire transfers and payments at the Principal's direction and in accordance with established authorization procedures
Maintain organized records of payments, transactions, and important financial documents
Track important financial and administrative deadlines
Communicate and coordinate with accountants, financial professionals, attorneys, and other advisors as requested
Assist with the administrative oversight of multiple private residences
Maintain organized property records and important documentation
Track property taxes, insurance, recurring expenses, and important deadlines
Coordinate appointments and services related to the residences as needed
Maintain communication with property-related vendors and professionals
Help ensure property matters are handled regardless of the Principal's location
Comfortably utilize modern technology and digital tools to improve organization, research, communication, and productivity
Have working familiarity with large language models and AI platforms such as ChatGPT/OpenAI, Claude, Gemini, Grok, or similar tools
Use AI tools appropriately for research, drafting, organization, summarization, and administrative efficiencies
Stay current with emerging technology that may help streamline the Principal's personal and administrative needs
Exercise appropriate discretion when using technology or AI tools with confidential or sensitive information
Advanced AI expertise is not required; however, practical experience using AI tools and a genuine comfort with emerging technology are strongly preferred.
Create efficient systems for records, documents, schedules, and recurring responsibilities
Research and coordinate projects on behalf of the Principal
Handle confidential and sensitive information with exceptional discretion
Assist with special projects and changing priorities
Follow projects through from initial request to completion
Identify potential issues and proactively develop solutions
Travel to the Principal as necessary to provide in-person support or assist with specific projects
The ideal candidate is an experienced Executive Assistant, Executive Personal Assistant, or Family Office professional who is comfortable supporting a private principal with significant financial, administrative, and personal responsibilities.
This individual should be confident making appropriate day-to-day decisions independently rather than seeking approval for every detail. At the same time, they must have excellent judgment regarding matters that require the Principal's involvement.
The right person will be responsive, resourceful, highly organized, trustworthy, technologically current, and naturally proactive. They should be adaptable, comfortable learning new platforms and systems, and interested in utilizing modern technology to work more efficiently.
They should enjoy creating order, staying several steps ahead, and making a busy Principal's life easier.
Previous Executive Assistant, Executive Personal Assistant, Family Office, or comparable high-level private service experience
Experience handling confidential financial and personal information
Strong financial and administrative organizational skills
Exceptional discretion and sound judgment
Excellent written and verbal communication skills
Highly organized with exceptional attention to detail
Comfortable working independently with minimal supervision
Tech-savvy and comfortable managing information digitally
Working familiarity with AI and large language model platforms such as ChatGPT/OpenAI, Claude, Gemini, Grok, or similar tools preferred
Comfortable learning and adopting new technology and digital platforms
Ability to prioritize and manage multiple responsibilities simultaneously
Responsive and accessible by text during agreed-upon working hours
Ability and willingness to travel to the Principal when necessary
Ability to maintain strict confidentiality
Professional references and background screening required