Regional Office Coordinator

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanitys biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : Black & Veatch Corporation

Req Id : 115547

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

The Opportunity

To provide project and administrative support for a typically smaller office or for a region, under general supervision. Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting. Responsibilities are non-routine, requiring substantial independent judgment. Majority of time is spent completing office administrative activities rather than general clerical. Needs thorough knowledge of regional operations policies and procedures, as well as general knowledge of company policies and processes. Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities

Roles may vary significantly from office to office, but representative duties include:

• Provides input regarding day-to-day office operations
• Handles office activities, such as word processing, filing, mail, or receptionist; although typically refers hire/fire decisions to office or regional manager
• Takes care of day-to-day office equipment maintenance; coordinates repair
• Maintains regional and management calendars (office conference room key contact)
• Acts as liaison for IT and ESH and S activities
• Conducts new employee orientation
• Coordinates Human Resource-related activities
• Assists with project correspondence and proposals
• Orders office supplies
• Answers phones
• Handles incoming and outgoing mail
• Completes filing activities
• Coordinates payment of invoices
• Coordinates timesheet activities
• Reviews expense reports
• Composes routine or complex documents
• Acts in capacity of a "lead person"
• Does not have management responsibility for the people to whom they provide work direction

Management Responsibilities

Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Preferred Qualifications

• 7+ years relevant experience preferred
• High School Diploma or equivalent preferred

Preferred Skills:

• Intermediate MS Word skills
• Intermediate MS Office Excel and PowerPoint skills
• Intermediate MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Expense Reporting Policies and Procedures (Reviewing and approving)
• Time Reporting Policies and Procedures
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Human Resource Information System (PeopleSoft and Blueprint--Advanced and Reporting)
• Travel Systems
• Telephony and Web conferencing
• Financial Information Systems
• Regional Administrative Policies and Procedures
• Electronic Repository Systems

Minimum Qualifications

Intermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

015

Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned. This job posting will remain open until a suitable candidate(s) has been identified.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers and array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time and dependent sick time.

A variety of additional benefits are available to our professionals, including a company matched 401k plan, adoption reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the companys long-term achievements - and they share in the financial rewards of that success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.

In accordance with local law, the following Hourly compensation range is applicable for the job and location associated with this requisition: $42.95 - $75.16