Regional Office Administrative Assistant

Regional Office Administrative Assistant

Location: Englewood, CO

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $31.00 $40.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Regional Office Administrative Assistant provides administrative and operational support to department leadership and coordinates office-wide functions for the Denver office and Americas West Region. This highly visible role serves as the operational hub for the department, balancing group coordination and scheduling with broader office engagement and event execution. The ideal candidate is a proactive, organized professional who thrives in a fast-paced environment and takes ownership of both the details and the big picture.

Key Responsibilities

Department & Leadership Coordination

• Manage and maintain calendars, scheduling, and logistics for department leadership, including recurring and ad hoc meetings.
• Plan, coordinate, and facilitate on-site and off-site department meetings including project reviews, financial meetings, management meetings, and planning sessions. Responsibilities include room reservations, calendar invitations, and catering coordination.
• Attend department planning sessions to compile and coordinate presentation slide decks and manage AV/IT requirements.
• Serve as a dedicated note taker for management meetings, planning sessions, and other recurring department meetings; prepare and distribute meeting minutes and action item summaries.
• Monitor department deadlines and benchmarks; support preparation and presentation of monthly progress reports and track action items through completion.
• Prepare a variety of communications including emails, meeting agendas, presentations, and reports utilizing Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Forms).
• Assemble and analyze information involving department plans and budgets to keep leadership informed of projected and final costs.
• Monitor, review, and approve standard expenditures to ensure department activities are conducted within established budgets.
• Facilitate the dissemination of information across the department and the Americas West Region through email, Outlook calendar invitations, and internal communications channels.
• Field and resolve questions regarding department and regional operations; research and provide appropriate answers.
• Responsible for handling sensitive and confidential information with discretion.

Denver Office & Regional Support

• Organize and execute office-wide events and meetings, including those for visiting groups from corporate offices or other locations.
• Support presentations for monthly all-staff meetings and other office-wide gatherings.
• Coordinate office-related issues and complaints and follow up to ensure resolution.
• Provide back-up front desk/reception support as needed.
• Manage supply inventory and purchasing for the department.
• Handle incoming and outgoing mail and package distribution.

Safety Summit

• Lead planning and execution of the annual internal Safety Summit, including managing planning committees, developing presentation materials, coordinating catering, organizing swag, planning social hours, and assisting attendees with travel logistics.

Team Culture & Employee Engagement

• Coordinate and send department-wide birthday and service anniversary recognition.
• Plan and organize team social hours and team-building events for the department and individual project groups.
• Act as a liaison between department staff and building caf management to surface feedback and develop solutions.
• Support onboarding logistics for new hires and interns, including workstation setup, scheduling, and serving as a welcoming resource for questions.
• Take photos at events and of new hires for use on internal resources.

Required Skills

• Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint required.
• Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e., clients, vendors, business partners, community leaders).
• Ability to exercise discretion and confidentiality.
• Possess organizational, prioritization, and time management skills.

Preferred Skills

• Prior experience in an administrative, coordinator, or office management role.
• Experience planning and executing large-scale internal events.
• Familiarity with internal communications platforms and content management tools.
• Experience with AI tools is a plus; we provide resources and training for those eager to develop these skills.

Education Requirements

• High School Diploma/GED required.
• 1 year applicable office/clerical experience preferred.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a 100% employee-owned engineering, architecture, and construction firm that has been building critical infrastructure for more than 125 years. Headquartered in Kansas City, Missouri, and operating from 75 offices across the country and world, the organization has grown to more than 14,500 employee-owners generating over $7.4 billion in annual revenue, serving sectors including energy, aviation, water, telecommunications, transportation, and healthcare. What sets this organization apart is its ownership model: every full-time employee is an owner through an Employee Stock Ownership Plan (ESOP), a structure that fundamentally aligns professional incentives with company performance creating a culture of accountability, collaboration, and genuine investment in outcomes. The firm earns a 4.2 out of 5 stars on Glassdoor across more than 1,800 employee reviews, with 87% of employees recommending it as a workplace, and has been named a Glassdoor Best Places to Work multiple years running. Teams span civil and structural engineers, architects, environmental scientists, construction managers, program management professionals, and administrative staff who support complex, consequential projects from major airport expansions to large-scale energy infrastructure.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-15475 Industry: Administrative & Support

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