Recruiting Coordinator -Remote

Coordinate and schedule interviews and phone screens with candidates, recruiters, and hiring managers, including complex interview schedules and, when needed, travel arrangements for visiting candidates. System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America.

Job Title: Recruiting Coordinator
Location: Remote
Type: Contract
Compensation:$32.00-$46.00
Work Model: Remote – offsite
Hours: 40.0

Responsibilities

• Coordinate and schedule interviews and phone screens with candidates, recruiters, and hiring managers, including complex interview schedules and, when needed, travel arrangements for visiting candidates.
• Manage multiple interview processes simultaneously while ensuring schedules are accurate and changes are communicated promptly.
• Maintain accurate candidate records, interview details, and job postings across applicant tracking systems and other recruiting tools.
• Communicate with candidates via email, telephone, and system-generated messaging throughout the recruiting process.
• Coordinate post-interview debrief meetings, including scheduling, preparing materials, and ensuring feedback is collected in a timely manner.
• Maintain and update recruiting reports, trackers, and other operational reporting mechanisms.
• Partner closely with recruiters and hiring teams to identify and resolve scheduling or process issues.
• Help ensure a positive candidate experience through timely communication, thoughtful coordination, and efficient scheduling.
• Handle confidential candidate and recruiting information with discretion and professionalism.
• Provide support for other recruiting and talent acquisition activities as needed.

Requirements

• 2+ years of experience in a Recruiting Coordinator, Talent Acquisition Coordinator, or similar recruiting operations role.
• Experience working with Applicant Tracking Systems (ATS) and recruiting coordination tools.
• Proficiency with Microsoft Office Suite, particularly Outlook, Excel, and Teams.
• Excellent organizational and time-management skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Demonstrated customer-service mindset and commitment to delivering a positive candidate experience.
• Ability to manage multiple priorities, meet deadlines, and adapt quickly in a fast paced, changing environment.
• Strong judgment and problem-solving skills, particularly when managing scheduling conflicts or competing priorities.
• Ability to work effectively with recruiters, hiring managers, candidates, and external partners.
• High degree of trust, integrity, professionalism, and discretion.
• Collaborative mindset with a strong desire to contribute to a positive and inclusive team environment.
• Strong communication skills desired.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #161-Managed Staffing Charlotte