Recruiting Coordinator

Job Description:
Must have flexibility to support interview scheduling and candidate coordination across multiple time zones and business needs, including occasional early morning or late afternoon/evening meetings when required.
Our recruiting team is evolving from a traditional scheduling function into a more strategic, candidate-focused Candidate Experience model. We're seeking a highly organized professional who can successfully manage complex interview coordination while helping shape and improve the overall candidate journey.
This role goes beyond scheduling interviews. You'll serve as a trusted point of contact for candidates, ensuring a seamless experience from initial interview request through completion of the hiring process. The ideal candidate combines operational excellence with a continuous improvement mindset and enjoys identifying opportunities to make processes more effective.
 
Required Qualifications

• Bachelor’s degree.
• 2+ years of experience in Recruiting Coordination, Candidate Experience, or Talent Acquisition Operations.
• Proven success managing complex interview scheduling and competing priorities.
• Experience working with Applicant Tracking Systems (ATS).
• Experience using interview scheduling platforms.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills in English.
• Ability to work independently, solve problems proactively, and exercise sound judgment.
• High attention to detail and commitment to delivering an exceptional candidate experience.
• Proficiency with Microsoft Outlook and Microsoft Office applications.

• Experience with GoodTime or a comparable interview scheduling platform.
• Experience with Ashby or a similar Applicant Tracking System.
• Experience supporting high-volume, technical, executive, or complex hiring environments.
• Experience coordinating onsite interviews or high-touch candidate experiences.
• Experience contributing to recruiting operations, process improvement, or organizational transformation initiatives.
• Experience using candidate feedback, service metrics, or operational data to drive improvements.
• Interest in building a long-term career in Candidate Experience or Talent Acquisition Operations.

• Candidate Experience & Interview Coordination
• Own the end-to-end interview experience for assigned candidates.
• Serve as the primary point of contact for candidates, ensuring timely communication and support throughout the interview process.
• Coordinate complex interview schedules, including multi-round interviews, executive participants, panel interviews, and multiple time zones.
• Partner closely with recruiters, hiring managers, and interview teams to ensure a seamless candidate experience.
• Anticipate challenges and proactively resolve scheduling and logistics issues before they impact candidates.

• Coordinate onsite interviews and ensure a positive, organized experience for candidates and interview teams.
• Manage candidate arrivals, interviewer readiness, interview transitions, and real-time troubleshooting.

• Maintain accurate candidate and scheduling information within applicant tracking and scheduling platforms.
• Identify opportunities to improve workflows, communication standards, templates, and candidate touchpoints.
• Contribute to the ongoing evolution of the Candidate Experience function.
• Leverage candidate feedback and operational insights to recommend process improvements.
• Share best practices and help create a more candidate-centered approach to recruiting coordination.

• Build strong working relationships with recruiters, hiring teams, interviewers, and business partners.
• Handle sensitive candidate and business information with professionalism, discretion, and confidentiality.