Recording Secretary (Environmental Services) (20784161) Environmental Services

Description

Ready to take your administrative career to the next level?

As the Recording Secretary for the Environmental Services Department, you'll play a key role in supporting policy discussions, maintaining official City records, and ensuring smooth communication across departments and with the public.

This position offers a unique opportunity to combine your organizational talent and attention to detail with meaningful work that supports City leadership and community initiatives.

Position Details:

Salary Range: $25.27 - $32.24 + Excellent Benefits

• 3% Cost of Living adjustment increase effective 7/13/27
• Generally, salary placement is at the beginning of the salary range.
• Advanced placement may be granted depending on related education and experience.
• NOTE: The City recently completed a compensation study comparing its salary ranges with those of other local agencies. As a result, 87% of salary ranges will be adjusted upward at various intervals. As ranges are adjusted, job postings will be updated to reflect these changes.

Status: Full‑time, Regular

Schedule: 9/80 work schedule with alternating Monday off. Requires working evenings on occasion.

Minimum Qualifications:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

• Equivalent to the completion of the twelfth grade.

Experience:

• Two years of administrative support experience.

Why Simi Valley?

Imagine building your career in a place where community pride runs deep, the scenery is stunning, and your work truly makes a difference. That's Simi Valley. Our city blends small‑town warmth with big‑city opportunity, offering a safe, welcoming environment and a strong commitment to public service.

People come here for the quality of life - and stay because they find purpose, stability, and a team that supports their growth.

Whether you're looking to launch your career or take the next step in your professional journey, Simi Valley offers a place where you can thrive, contribute, and feel valued every day.

CLICK HERE to watch our video and see why so many choose Simi Valley as the place to build their future.

Job Description:

Recording Secretary

Ideal Candidate:

The ideal candidate will…

• Demonstrate strong attention to detail - ensuring minutes, agendas, legal notices, and official records are accurate, complete, and error‑free.

• Show professionalism and discretion - handling confidential information with care and maintaining composure in a high‑visibility, high‑stress environment.

• Have excellent communication skills - clearly conveying information to staff, elected officials, and the public, both verbally and in writing.

• Be highly organized - managing multiple deadlines, maintaining complex filing systems, and keeping official records easily accessible.

• Possess strong minute‑taking abilities - capturing discussions accurately and preparing clear, concise, and professional meeting minutes.

• Exercise sound judgment - making independent decisions aligned with City policies, procedures, and legal requirements.

• Be adaptable - adjusting to shifting priorities, irregular meeting hours, and evolving departmental needs.

• Show initiative - anticipating needs, identifying process improvements, and supporting the division proactively.

• Work collaboratively - building positive working relationships with staff across departments and supporting City operations.

• Have foundational knowledge of records management - understanding retention schedules, indexing, and proper handling of official documents.

• Bring administrative experience - applying prior administrative support skills to a fast‑paced, detail‑oriented environment.

Benefits:

Special Instructions:

To apply, click Apply and upload your current resume. Only the fields marked with an asterisk (*) and the supplemental questionnaire are required.

Applications are reviewed as they come in. The first formal review will take place after October 30th, 2026.

This recruitment will remain open until the position is filled or 50 applications are received, so applying early is encouraged.

What to Expect in the Selection Process:

• Your application will be reviewed based on your education, training, and experience
• Your supplemental questionnaire responses determine your placement on the eligibility list
• Raters review your answers only - they do not see your name, resume, or application
• Additional steps may include written exams, oral boards, or department interviews
• If you are claiming Veteran's Preference, please upload your DD214

Before You're Officially Hired:

All job offers are contingent on completing the following:

• Passing a background check
• Passing a pre‑employment physical and/or drug screen (if required)
• Providing three professional references, including one direct supervisor
• Submitting copies of any degrees, certifications, or licenses listed on your application
• Completing a 5‑year employment verification

Need an Accommodation?

If you need assistance during any part of the hiring process, you may request a reasonable accommodation in writing from the Human Resources Division.

City of Simi Valley is an Equal Opportunity Employer Encouraging Workforce Diversity.