Receptionist & Office Services Coordinator

Receptionist & Office Services Coordinator

Pay Rate: $20.42 $25.15/hr, DOE
Schedule: Monday Friday, 8:00 AM 5:00 PM
Location: 2 Penn Plaza, New York, NY 10121
Duration: 3-month contract, covering a leave of absence

Overview

The Receptionist & Office Services Coordinator supports daily front desk, switchboard, mailroom, conference room, and general office services operations. This position requires strong customer service, organization, communication, and Microsoft Office skills in a professional corporate environment.

Responsibilities

• Greet clients, visitors, and employees and provide professional front desk support.
• Answer and route incoming calls using a switchboard telephone system.
• Monitor email requests related to building and office access.
• Receive, sort, and distribute USPS mail and deliveries from UPS, FedEx, Staples, and other carriers.
• Respond to employee questions regarding mail, packages, and deliveries.
• Monitor Outlook calendars for meetings, reservations, and conference room activity.
• Create and post conference room signs for the following day's meetings by 2:00 PM, including meeting title, host, and time.
• Maintain adequate supplies of paper, UPS materials, and other Service Center supplies.
• Use Microsoft Office, Outlook, telephone systems, and an iPad scanner to complete daily responsibilities.
• Assist with general office services and administrative support as needed.

Qualifications

• High school diploma or GED.
• At least 1 year of switchboard or receptionist experience required.
• Previous mailroom or mail-handling experience required.
• Experience with Microsoft Office, including Word, Excel, and Outlook.
• Strong customer service and interpersonal skills.
• Excellent organizational and communication skills.
• Ability to work effectively in a team environment.
• Ability to adapt to changing priorities and responsibilities.
• Ability to lift up to 50 pounds.

Dress Code

• Business casual.

Benefits: Employee contribution may be required.

• Health insurance.
• Health savings account.
• Dental insurance.
• Vision insurance.
• Flexible spending accounts.
• Life insurance.
• Retirement plan.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.