Receptionist / Administrative Assistant

Jones Lang LaSalle IP

Houston, TX

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JOB DETAILS

SKILLS

Access Control, Administrative Skills, Artificial Intelligence (AI), Audiovisual, Beverages, Calendar Management, Catering Services, Commercial Real Estate, Communication Skills, Conference Management, Copying Machines, Custodial Services, Customer Experience, Customer Relations, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Facilities Management, Facilities and Maintenance, Identify Issues, Information/Data Security (InfoSec), Interpersonal Skills, Investment Management, Investment Services, Legal, Logistics, Mail Processing, Mail Services, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Privacy Controls, Problem Solving Skills, Process Safety Management, Real Estate, Regulatory Compliance, Requirements Management, Safety Process, Telephone Skills, Time Management

LOCATION

Houston, TX

POSTED

2 days ago

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Receptionist / Administrative Assistant- JLL

What this job involves:

The Receptionist / Administrative Assistant plays a key role in ensuring the efficient day-to-day operation of the office environment. This position supports office operations, enhances employee and client experience, and maintains a professional and organized workplace. This role requires a highly motivated and proactive professional capable of anticipating needs, taking initiative, and delivering results in a fast-paced environment. The ideal candidate demonstrates strong time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently while working with minimal supervision.

What your day-to-day will look like:

Greet and assist visitors, clients, and employees in a professional, courteous, and welcoming manner, serving as the first point of contact by answering and directing incoming calls, managing general inquiries, and communicating site safety procedures and visitor guidelines.
Provide a high level of hospitality by proactively offering beverage options to visitors and clients, coordinating in advance with meeting organizers to understand guest preferences and ensure refreshments are prepared and delivered to conference rooms in a timely manner.
Coordinate meeting schedules and prepare conference rooms, ensuring all audio/visual, catering, and event requirements are met efficiently and maintaining a professional, client-ready environment throughout meetings.
Engage with stakeholders to gather and document catering requirements, including dietary restrictions and special preferences, communicating all dietary needs clearly to vendors and confirming proper execution prior to delivery.
Maintain and update employee nameplates, seating distribution, office and kitchen supplies inventory to ensure accurate office organization and appropriate stock levels.
Receive, sort, and distribute incoming mail and packages, manage outgoing mail, shipping, and courier services (e.g., UPS, FedEx), and serve as point of contact for deliveries and vendors.
Partner with management and planning teams to coordinate events, catering, and team-building activities, while maintaining meeting rooms to ensure proper functionality of equipment and cleanliness of shared spaces.
Liaise with third-party vendors, including catering, cleaning, and office service providers, and assist with coordinating facility maintenance and office service requests.
Support workspace coordination, including seating arrangements and onboarding/offboarding logistics.
Demonstrate initiative by proactively identifying and resolving issues related to mail services, copier operations, parking facilities, security badges, and conference room management in a timely and professional manner while maintaining a high level of customer service.

Required Qualifications:

HS diploma or equivalent.
3-5 years of relevant experience in an administrative, office support, or receptionist role
Excellent customer service and relationship-building skills.
Strong organizational, communication, and interpersonal abilities.
Ability to prioritize tasks and manage multiple responsibilities effectively.
Proactive, detail-oriented, and solution-driven mindset.
Professional demeanor with a positive, "can-do" attitude.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

Preferred Qualifications:

Associate degree or equivalent experience preferred
Working knowledge of office operations, workplace services, and facilities coordination with experience coordinating vendors and service requests
Strong event logistics skills including rooms, catering, timing, setup, and excellent stakeholder coordination with hosts, IT/AV, security, facilities, and vendors
Security and privacy-minded approach to access control, visitor escorting, and executive area management
Experience supporting executive-level professionals with visitor and guest management discipline
Understanding of HSSE management principles, safety procedures, hazard assessments, and compliance requirements

Schedule: Monday - Friday, 8:00 AM - 5:00 PM. Flexibility required to accommodate varying business needs, special events, and operational demands.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site -Houston, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

Receptionist / Administrative Assistant

Jones Lang LaSalle IP

Houston, TX

About the Company

Jones Lang LaSalle IP

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