Receptionist/Administrative Assistant Bilingual-Spanish

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Benefits:

• 401(k)
• Competitive salary
• Health insurance
• Paid time off

About the job


The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Law office experience is a plus!


Responsibilities

• Act as a first point of contact for visitors.
• Answer and direct incoming calls to the correct person or department.
• Receive, sort, and distribute incoming mail, deliveries, and faxes.
• Perform administrative tasks, such as filing, scanning, copying, and faxing documents.
• Manage calendars, schedule appointments, and coordinate meetings, including scheduling consultations with new and potential clients.
• Maintain a clean and organized reception area and common spaces.
• Assist with ordering and managing office supplies.
• Potentially assist with basic client intake information and case management software input.
• Handle confidential information with discretion and integrity.
• Provide administrative support to other team members as needed.

Qualifications

• High school diploma or relevant work experience
• Excellent computer skills including knowledge of Microsoft Office suite
• Ability to maintain a positive attitude
• Excellent communication skills
• APPLICANT MUST SPEAK ENGLISH & SPANISH