Real Estate Manager

Key Responsibilities:

Real Estate Negotiations

• Lease Lifecycle Management: Own the full lease renewal and extension process (gap analysis, market/comp research, strategy, counter-proposals, redlines, and execution) for assigned regional locations.
• Deal Negotiation & Approvals: Negotiate business terms directly with landlords, landlord counsel, and brokers following FMP's two-track approval workflow, escalating economic commitments to the Director and executive leadership.
• Legal Instrument Processing: Independently process routine documents (estoppels, SNDAs, assignments, guaranties) in coordination with legal counsel without requiring executive sign-off.
• Proactive Strategy Tracking: Track key dates in ProLease, engaging regional leadership ~1 year ahead of renewals/expirations to align on strategy.
• Lease Administration & Accounting: Collaborate with the Real Estate Accountant on CAM reconciliations, utility disputes, lease abstracts, executive approval memos, and ASC 842 / GAAP lease accounting considerations.

Project Management & Permitting

• End-to-End Construction Oversight: Manage CapEx projects (new sites, build-outs, expansions, major repairs) from scoping through closeout.
• GC & Contract Management: Select general contractors, negotiate construction contracts (e.g., AIA A101/A201), and manage pricing, schedules, retainage, pay applications, and change orders.
• Permitting & Regulatory Approval: Lead the full municipal permitting process (building, fire, health, trade) with local AHJs, GCs, architects, and engineers.
• Operations Partnership: Partner with local Operations and Facilities teams on major physical plant issues (roof, HVAC, parking lots) while owning external contractor, landlord, and permitting relationships.
• Budget & Schedule Tracking: Monitor CapEx budgets against project codes and flag schedule or cost overruns early to executive leadership.

Minimum Qualifications

• Bachelor's degree in real estate, construction management, business, or a related field, or equivalent professional experience.
• 5+ years of commercial real estate experience that includes direct, hands-on experience in both (a) lease negotiation and (b) construction/capital project management - candidates with construction/project management experience alone, without lease negotiation experience, will not meet this requirement.
• Demonstrated experience with NNN commercial leases and standard lease structures (escalations, holdover, CAM, assignment/subletting, casualty/condemnation).
• Hands-on experience managing construction projects, including GC contract negotiation, pay application review, and change order management.
• Direct experience navigating municipal permitting processes (building, fire, health, trade permits) through to approval.
• Strong written and verbal negotiation skills, with the ability to represent FMP's interests directly with landlords, brokers, contractors, and permitting authorities.
• Ability to manage a high volume of simultaneous lease transactions and construction projects at varying stages, prioritizing independently under general direction.
• Proficiency with Microsoft Word and Excel, including redlining/tracked changes and basic budget tracking/financial modeling.

Preferred Qualifications

• Experience in an occupier-side (tenant representation or corporate real estate) role managing a multi-location industrial, warehouse, or distribution portfolio.
• Familiarity with lease administration/IWMS platforms (e.g., ProLease, CoStar Real Estate Manager, or similar).
• Familiarity with standard AIA contract forms (A101, A201) or equivalent construction agreements.
• Working knowledge of ASC 842 lease accounting implications.
• State real estate license, or professional affiliation such as NAIOP or BOMA.
• Experience managing landlord and general contractor relationships across a geographically distributed, multi-state portfolio.

Core Competencies

• Negotiation & Deal-Making: Ability to negotiate effectively with landlords, brokers, general contractors, and municipal officials under ambiguity.
• Autonomous Execution: Comfort managing high-volume, simultaneous lease transactions and construction projects independently.
• Detail Orientation: Rigor in reviewing lease language, construction contracts, permitting codes, and financial terms.
• Cross-Functional Collaboration: Strong verbal and written communication across internal teams (Operations, Facilities, Accounting, Legal) and external partners.

WORK ENVIRONMENT:

Work is performed in a company, customer or supplier sites office buildings or warehouses. Lifting requirements of up to 25 pounds on an occasional basis may be required. Wrist and finger manipulation due to computer work, calculating, compiling and filing. Equipment used may include but is not limited to computer, typewriter, calculator, telephone, copy and fax machines. This job will require travel - sometimes on short notice.