Purchasing Specialist

Purchasing Specialist

The Purchasing Specialist is responsible for strategic procurement tasks within designated categories. This pivotal role ensures the smooth flow of procurement operations and sustains business continuity.

Reports to:

Purchasing Manager

Essential Duties and Responsibilities

• Execute tactical procurement tasks within designated categories by following established procedures and guidelines.
• Review and process requisitions assigned to you for designated categories, collaborating with departments as needed to clarify details for purchase order creation.
• Create purchase orders (POs) and send them to vendors in a timely manner.
• Follow up on POs to track delivery status and resolve any issues promptly.
• Expedite POs when necessary to meet production or project deadlines.
• Match purchase orders with goods receipts for accuracy, process into GR packet as needed, and forward to accounting for further processing.
• Ensure vendor compliance with organizational standards and requirements, maintaining accurate records of vendor documentation, certs, and agreements.
• Coordinate with shipping and receiving departments to ensure timely receipt of goods and resolve any delivery discrepancies.
• Provide support for audits and compliance reviews related to procurement activities.
• Maintain accurate and up-to-date records of procurement activities, including open order reports and vendor contracts.
• Handle vendor returns in SAP and support the finance department with financial reporting tasks related to procurement.
• Provide backup support for team members during vacations and other absences to maintain operational continuity.
• Fulfill additional job responsibilities as delegated by management.

Qualifications:

• Bachelors degree in business administration, supply chain management, or related field, or equivalent combination of education and experience.
• Previous experience in procurement or purchasing roles, typically ranging from 2 to 5 years.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
• Excellent communication and people skills, with the ability to collaborate effectively with stakeholders.
• Proficiency in Microsoft Office suite.
• Knowledge of SAP or similar ERP systems is advantageous.