Purchasing Assistant

Classification Title:

Purchasing Assistant

Classification Minimum Requirements:

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

• Daily Purchasing Duties

• Receive, research, process, and fulfill new order inquiries and requests

• Investigate and reconcile outstanding orders

• Employ proactive cost-savings initiatives

• Communicate, coordinate, and cooperate with internal and external contacts

• Use online and customized software applications

• Follow University and State buying policies, protocols, and regulations

• Provide exceptional customer service

• Long-Range and Situational Duties

• Establish and manage maintenance contracts

• Liaise with suppliers and representatives

• Support customers in their use of procurement systems

• Find alternatives for regularly stocked commodities

• Collaborate with CVM fiscal teams

• Assist with budgetary quotes

• Audit buying patterns for efficiency and effectiveness

• Interpret, explain, and apply complex policies and procedures

• Research, identify, evaluate, support, and resolve discrepancies

• Complete training requirements

• Analyze and Reporting Duties

• Yearly Purchase Order reviews and recommendations for new Purchase Orders

• Purchasing trends

• Annual audit requirements

• Departmental spending trends

• May have to operate a state vehicle over limited distances

• Other duties as assigned.

Expected Salary:

$17.50 - $19.00 / hour

Required Qualifications:

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

A valid Driver''''s License is required.

Preferred:

• Proven excellence and experience in procurement.
• Proven excellence in customer service.
• Knowledge of accounting principles and their applications.
• Knowledge of medical and scientific products and their applications.
• Knowledge of State, UF, and College regulations, policies, and procedures.
• Strong internal initiative, problem-solving, and interpersonal skills.
• Good public relations skills.
• Ability to communicate effectively and courteously, both written and verbally, and work with the public tactfully and courteously.
• Ability to plan, organize, and coordinate work assignments.
• Ability to use MS Office and fiscal-based applications.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references.

This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran''''s Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No