Purchasing Agent

Purchasing Agent

Location: Valhalla, NY
Schedule: 100% On-Site
Compensation: $40-45/hr

Position Summary

A public-sector organization in Valhalla, NY is seeking an experienced Purchasing Agent to lead procurement and contract administration activities. This position is responsible for overseeing the acquisition of goods, services, equipment, and professional services while ensuring compliance with applicable federal, state, county, and local procurement laws and regulations.

The Purchasing Agent serves as a strategic partner to organizational leadership and department stakeholders, overseeing competitive bidding processes, contract management, supplier relationships, and procurement policy compliance. The ideal candidate will bring strong public-sector purchasing experience, expertise in contract administration, and the ability to balance regulatory requirements with operational needs.

Key Responsibilities

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• Manage all purchasing and procurement activities for the organization.
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• Develop and administer Invitations for Bid (IFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Information (RFIs).
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• Oversee competitive bidding processes and recommend contract awards in accordance with public procurement regulations.
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• Draft, review, negotiate, and administer contracts, service agreements, and vendor relationships.
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• Ensure compliance with federal, state, county, and local purchasing laws, policies, and procedures.
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• Provide procurement guidance and support to departmental leaders and stakeholders.
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• Research market trends, suppliers, pricing, and sourcing opportunities to maximize value and efficiency.
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• Review requisitions, purchase orders, and supporting documentation for accuracy and policy compliance.
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• Evaluate vendor performance and resolve procurement-related issues.
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• Support budgeting and capital planning efforts related to equipment, infrastructure, and operational needs.
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• Prepare reports, analyses, and recommendations for executive leadership.
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• Represent the organization in meetings with vendors, regulatory agencies, and professional purchasing associations.
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• Supervise and mentor procurement staff as assigned.
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• Maintain procurement records and utilize ERP and financial systems to support purchasing operations.
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Qualifications

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• Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, Finance, or a related field preferred.
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• 5+ years of progressive procurement experience, including public-sector purchasing, contract administration, and competitive bidding.
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• Experience interpreting and applying public procurement laws, regulations, and policies.
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• Strong contract negotiation, vendor management, and stakeholder engagement skills.
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• Prior supervisory or leadership experience preferred.
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• Professional certifications such as CPPB, CPPO, NIGP-CPP, or CPM are a plus.
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