Public Works Administration Manager

Public Works Administration Manager

Salary

$135,210.00 - $176,419.00 Annually

Location

Malibu City Hall, CA

Job Type

Full-Time

Job Number

23/27-00103

Department

Public Works

Opening Date

10/22/2026

Closing Date

11/6/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

DEFINITION

Under general direction, plans, organizes, oversees, coordinates, and manages the work of staff performing a variety of professional, technical, and office support duties related to the operation and administration of the Public Works Department; manages department-wide administrative functions, maintenance and operations support programs, and customer service; develops and administers budgets, contracts, policies, and procedures; provides professional assistance to the Public Works Director, City Council, and other departments and agencies; prepares and presents staff reports; and performs related duties as assigned.

IDEAL CANDIDATE

The ideal candidate is a strategic, collaborative, and service-oriented leader with demonstrated experience managing complex development services for the City. This individual brings strong operational management skills, policy expertise, and the ability to balance regulatory compliance with exceptional customer service for residents, businesses, and development professionals.

Leadership and Management

The successful candidate will be an experienced manager who can effectively lead multidisciplinary staff while fostering a collaborative, high-performing work environment. Must demonstrate the ability to:

• Provide clear direction, coaching, and performance management to professional and technical staff.
• Promote accountability, teamwork, and continuous improvement within the division.
• Manage multiple programs, priorities, and projects simultaneously while maintaining high service standards.
• Implement organizational goals, policies, and strategic initiatives.
• Make sound, timely decisions within a dynamic regulatory environment.

Examples of Duties

Examples of ESSENTIAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, manages, and oversees daily functions, operations, and activities of Public Works administrative and operational support programs, including customer response, work order and asset management, records/workflow coordination, public works inspections coordination (in support of the Deputy Public Works Director and inspection staff), and administrative support for public works maintenance and capital improvement program (CIP) projects delivery.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the department; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
• Develops, administers, and monitors assigned operating and program and department budgets; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding and procurement requirements; prepares and administers contracts, requests for proposals (RFPs), and professional services agreements.
• Prepares, routes, tracks, and maintains the department's contracts and agreements through execution and close-out; ensures compliance with purchasing policies, insurance/risk requirements, and records retention; coordinates with Finance and the City Clerk's Office on contract processing and reporting.
• Tracks and submits the department's staff reports and agenda materials to the City Clerk; maintains calendars and timelines; coordinates internal reviews and approvals; ensures accuracy, completeness, and conformance with City formatting and submittal standards.
• Plans, directs, coordinates, and reviews the work plan for assigned staff; meets with staff to identify and resolve problems; assigns work activities, projects, and programs; monitors workflow; reviews and evaluates work products, methods, and procedures; ensures adherence to City and regulatory standards and safety protocols.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Coordinates department administrative functions including records management, council agenda items and staff reports, grants administration and reporting, purchasing, public outreach, website content, and performance metrics.
• Oversees the development and maintenance of work order, asset management, and permitting/tracking systems; collaborates with Information Technology staff to implement process and technology improvements.
• Serves as a liaison for the department with other City departments, divisions, outside agencies, utilities, and community groups; represents the department at meetings, committees, and task forces; negotiates and resolves significant and controversial issues.
• Coordinates and supports the department's engineering staff and field operations in collaboration with the Deputy Public Works Director and the Assistant Public Works Director, including communications, scheduling interfaces, documentation, customer response metrics, and development-related inspections coordination; assist with emergency response planning, logistics, and after-action documentation.
• Evaluates Public Works training needs and coordinates staff participation in training programs.
• Conducts and/or directs a variety of organizational studies, investigations, and operational analyses; recommends modifications to programs, policies, and procedures as appropriate.
• Prepares and presents staff reports, technical memoranda, and agenda materials to the City Council, commissions, and committees; responds to public records requests and inquiries regarding codes, standards, and Public Works processes.
• Monitors changes in laws, regulations, technology, and best practices that may affect departmental operations and programs; implements policy and procedural changes as required.
• Receives, investigates, and resolves difficult and sensitive complaints and inquiries from the public and other stakeholders; ensures effective and timely customer service.
• Participates in the City's Emergency Operations Center (EOC) during activations, serving as the Public Works liaison/lead as assigned; coordinates Public Works situation reports, resource requests, and restoration priorities with the EOC Planning/Operations/Logistics Sections.
• Coordinates and tracks disaster-recovery documentation, including damage assessments, work orders, timesheets, force-account labor/equipment, materials, mutual aid, photographs, and procurement records; maintains auditable files in accordance with City retention policies.
• Manages FEMA and Cal OES public assistance reimbursement processes for emergency and recovery work; prepares and submits project worksheets/requests for reimbursement; monitors eligibility, deadlines, and closeout requirements; responds to inquiries and audits.
• Administers other recovery grants (e.g., FHWA ER, CDBG-DR, hazard mitigation), including application preparation, scope/budget development, compliance tracking (procurement, environmental, labor), reporting, and financial reconciliation in coordination with various City departments.
• Performs related duties as assigned.

Typical Qualifications

Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education: Equivalent to graduation from an accredited four-year college or university with major coursework in public or business administration, civil engineering, construction management, or a closely related field.

Experience: Five (5) years or more of increasingly responsible technical, administrative, or analytical experience in public works operations and administration, including experience leading or supervising staff, programs, or projects.

License: Must possess and maintain a valid California Class C Driver License and have a satisfactory driving record.

Supplemental Information

Knowledge of:

• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and practices of municipal public works operations, including streets, right-of-way, stormwater/drainage, traffic operations/maintenance, facilities and fleet coordination, and public works inspections.
• Principles and practices of budget preparation and administration, contract administration, and public procurement.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Principles and practices of employee supervision, including work planning, assignment, performance evaluation, and staff development.
• Applicable federal, state, and local laws, regulations, permits, and standards pertinent to Public Works operations (e.g., Caltrans, MUTCD, stormwater/NPDES, environmental health and safety).
• Techniques for effective public outreach, customer service, and community relations.
• Methods and techniques for report writing and presentations; business correspondence; and records management.
• Modern equipment and communication tools used for business functions and project coordination, including computers and software programs relevant to work performed (e.g., Microsoft Office, asset management/work order systems, permitting and financial systems).

Ability to:

• Provide administrative, management, and professional leadership for Public Works operations and administrative programs.
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Select, supervise, train, and evaluate staff; provide coaching and development opportunities; ensure work is performed effectively and safely.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques; recommend and implement improvements.
• Prepare clear and concise reports, correspondence, policies, procedures, and presentations.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, businesses, professional organizations, and the public.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Having trouble logging in? Contact the NEOGOV Applicant Support Hotline Toll Free at (855) 524-5627.

Need an Accommodation? If you have questions or need special accommodation with the recruitment process, please contact Human Resources at (310) 456-2489 ext. 488. The City of Malibu is an equal opportunity employer.

Paid Holidays: 9 paid holidays plus paid Winter Break (December 24 - January 1).

Malibu City Hall is closed on the following holidays:

• Martin Luther King Jr. Day (third Monday in January)
• Presidents Day (third Monday in February)
• Memorial Day (last Monday in May)
• Juneteenth (June 19)
• Independence Day (July 4)
• Labor Day (first Monday in September)
• Veterans Day (November 11)
• Thanksgiving Day (fourth Thursday in November)
• The Friday following Thanksgiving Day
• Winter Break (December 24 - January 1)

Administrative Leave: 27 hours per year

Vacation Leave:

1-5 years: 96 hours per year.

6-10 years: 120 hours per year.

11 years or more: 160 hours per year.

A portion of vacation leave can be cashed out at the applicable accrual year for qualifying employees.

Sick Leave: 96 hours per year.

A portion of sick leave can be cashed out at the applicable accrual year for qualifying employees.

The City participates in the Public Employees' Retirement System (PERS). New members to CalPERS, new PEPRA formula 2% at 62, three-year average, 8.25% member contribution; classic CalPERS members 2% at 55, one-year average, the City pays the member contribution for classic CalPERS members. The City does not contribute to Social Security.

Health, Dental, Long Term/Short Term Disability, Life and Vision Insurance are all covered.

Health Insurance: A selection of health plans are available from CalPERS. City will provide 100% paid premiums-coverage for employee and dependents up to the PERS Platinum PPO health plan level. Dental and Vision: 100% paid premiums-coverage for employee and dependents.

A voluntary 457 Deferred Compensation Plan is available for employee participation. The City will match up to $50.00 per pay period of a contribution to our 457 Deferred Compensation Plan.

The City offers an Alternative Work Schedule (9/80) and a hybrid work option (subject to the discretion of management).

Employee Assistance Program; Tuition Reimbursement ($2,500 per fiscal year).

Employees have the option to sign up with the Ventura County Credit Union.

New hire and promotional appointments shall be subject to a probationary period of not less than six months.

Federal law requires mandatory contribution for each employee of 1.45%.

In compliance with the Immigration & Control Act of 1986, all new employees must verify identity and entitlement to work in the United States by providing required documentation.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THE BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

THE CITY OF MALIBU IS AN EQUAL OPPORTUNITY EMPLOYER.

01

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I understand and agree
• No, I do not agree

02

Describe your experience with project management. Include writing, researching, reporting, budgeting, and information tracking experience. List some successful projects.

03

Describe your supervisory or lead experience. Within your answer, list the title(s) of the positions supervised, total number of staff supervised, total years of lead or supervisory experience and the agency where you obtained the experience. If you do not have direct experience in this area, please type N/A.

04

Are you able to work a flexible work schedule that includes nights, weekends, holidays, and includes varying shifts?

• Yes
• No

Required Question

Employer Malibu, City of (CA)

Address 23825 Stuart Ranch Road

Malibu, California, 90265

Phone 310-456-2489 x488

Website https://www.malibucity.org/