Proposal Development & Submission
Read and interpret technical RFQ/RFP packages to identify scope, specifications, and proposal submittal requirements
Write, format, and finalize proposal documents for submission to customers
Submit proposals through customer procurement/bid websites and portals, ensuring all required documentation is uploaded correctly
Coordinate with sales on responding to post-bid questions, clarifications, and requests for additional information from customers
Work with other departments to gather information required for bid submittals
Prepare change order proposal for project managers as needed.
Communicate risks related to technical, commercial, scheduling and construction to management during the final proposal approval process.
Contract & Terms Review
Review and redline terms and conditions on proposals, POs, and contracts to protect company interests and flag risk items for management review
Review purchase orders and contracts prior to acceptance to confirm alignment with submitted proposals
Bid & Pipeline Management
Track and manage all proposal due dates and milestones within the CRM system
Maintain up-to-date bid calendars and proactively flag at-risk deadlines
Complete customer pre-qualification applications and maintain required vendor/contractor certifications
Cross-Functional Coordination
Work directly with the estimating team to gather complete and accurate pricing, scope, and technical information needed for each proposal
Perform job turnovers to project management, operations & engineering once contracts are awarded, ensuring all proposal details, terms, and customer requirements are clearly communicated
Manage parts orders, including purchasing parts, tracking order status and ensuring timely fulfillment