Position Summary
Blue Raster is seeking a Proposal Coordinator to manage proposal development, compliance, and coordination across multiple portfolio teams. The role focuses on the proposal support that has proven essential to daily pursuits as well as assistance with quality marketing assets to amplify our presence and expertise in the marketplace.
Key Responsibilities
- Proactively schedule proposal meetings and assign tasks; hold contributors accountable to deadlines
- Track and communicate needed deliverables across multiple portfolio teams
- Conduct organized weekly meetings with each portfolio to ensure deliverables are on target
- Review every proposal for compliance items and red flags immediately upon bid decision
- Own compliance expectations, Q&A tracking, and addendum monitoring for each active RFP/RFI
- Manage submission logistics end-to-end: portal uploads, physical shipments, all signature paperwork (including notary or "wet" signature requirements)
- Build and maintain proposal templates/shells; mastery of Word skills
- Assemble and keep current the backmatter library - past performance write-ups, resumes/bios - formatted and ready to insert
- Build a searchable, easy-to-copy-from content library for past performance and boilerplate, using appropriate tools rather than shared folders alone
- Support short-form and ad hoc responses - quick client information requests that don't warrant a full proposal
- Maintain and organize capture/proposal meeting notes
- Standardize similar proposal content and process across portfolios to limit duplication
- Conduct timely win/loss debriefs to identify what differentiated a winning or losing proposal
- Benchmark competitor and other outside winning proposals to inform strategy/realignment
- Produce one-pagers and similar collateral as needed - secondary to core proposal duties
- During lulls, research potential strategic partnerships to keep a ready pipeline of contacts
Compensation: $35-$45/hour, based on experience and skills. This is an hourly, part-time position with the possibility of full-time hours in the future.