Property Administrator

With over a century of collective experience in the Houston real estate market, their associates have expertise spanning the industry, including landlord and tenant representation, property management, and brokerage services. Support accounting and financial processes by coding invoices, maintaining accounts payable and accounts receivable records, reconciling transactions, and assisting with banking-related activities.

Burnett Specialists is partnering with a diversified real estate investment and management company located in Houston, Texas seeking a Property Administrator to join their team. They own, manage, and lease approximately 2 million square feet of commercial real estate in the Galleria/Uptown Houston market. For more than 2 decades, they have distinguished themselves from other real estate companies with our dedication, focus, and commitment to providing exceptional service. This distinction is evident in their innovative and flexible practices, their professional and knowledgeable staff, and their satisfied tenant history. With over a century of collective experience in the Houston real estate market, their associates have expertise spanning the industry, including landlord and tenant representation, property management, and brokerage services.

Position: Property Administrator
Location: Galleria
Schedule: 100% In-Office
Salary: $42K—$55K

Key Responsibilities

• Provide comprehensive administrative support to the Property Management team, including phone coverage, correspondence, filing, records management, and general office operations.
• Serve as a professional point of contact for tenants, vendors, visitors, and stakeholders, delivering exceptional customer service and assisting with inquiries, requests, and issue resolution.
• Maintain and organize property records, lease files, tenant and vendor information, emergency contact lists, and other operational documentation.
• Coordinate meetings, special events, tenant communications, and various office activities to support property operations.
• Manage vendor and tenant documentation, including certificates of insurance, contract compliance tracking, expiration monitoring, and related correspondence.
• Administer and maintain work order systems, ensuring service requests are properly documented, tracked, communicated, and completed.
• Assist with parking administration, building access management, key control procedures, and maintenance of security-related records.
• Support accounting and financial processes by coding invoices, maintaining accounts payable and accounts receivable records, reconciling transactions, and assisting with banking-related activities.
• Order and maintain office and building supplies while supporting overall office organization and operational efficiency.
• Assist with tenant engagement initiatives, building events, and property-related communications.
• Support day-to-day property operations and provide backup assistance for property management functions as needed.
• Participate in special projects and perform additional administrative and operational duties as assigned.

Requirements

• 1-2+ years of administrative experience, preferably within commercial real estate, property management, facilities, or a related industry
• Strong customer service and interpersonal skills
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Experience with accounts payable, accounts receivable, invoice processing, or general accounting support preferred
• Ability to maintain confidential information and accurate records
• Detail-oriented with strong problem-solving skills
• Professional appearance and demeanor
• Ability to work independently and as part of a team
• Experience with property management software such as Yardi, MRI, or similar systems is a plus
• Associate's or Bachelor's degree preferred, or equivalent combination of education and experience

HOUDT42