Highlights
This role also supports procurement, parts/equipment tracking, inventory, coordination with different project managers, and technical resources for project completion, Provide administrative support to Project Managers and project teams. Responsibilities: The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget.
Numbers & Facts
| Location | Newton, NC |
| Industry | Management Consulting Services |
| Salary | $28.73–$33.73 Per Hour |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | https://www.iconma.com/ |
Description
Our client, a Business Manufacturing And Supply company, is looking for a Project Specialist III for their Newton, NC location.
Responsibilities:
Requirements:
Why Should You Apply?
Responsibilities:
- The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget.
- This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle.
- This role also supports procurement, parts/equipment tracking, inventory, coordination with different project managers, and technical resources for project completion,
- Provide administrative support to Project Managers and project teams
- Support internal departments with administrative tasks
- Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking
- Schedule meetings, appointments, and manage calendars
- Assist with interview schedule arrangements and communications with internal recruiting agents
- Assist with project procurement – supporting full lifecycle from order entry to invoice resolution
- Track existing orders, provide updates and proactively resolve delays
- Communicate and coordinate with vendors and contractors
- Support budget tracking and expense reporting
- Assist with data entry, record-keeping, and database management
- Coordinate project meetings, prepare agendas, take minutes, and track action items
- Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts
- Monitor project timelines and highlight potential risks or delays
- Communicate project updates to stakeholders as required
- Support compliance with company policies, procedures, and project standards
- Maintain project filing systems and ensure document version control
- Handle confidential information with professionalism
- Perform other administrative duties as assigned
Requirements:
- Bachelors is required. PM certifications are strongly preferred and will set a candidate apart from others.
- Minimum of 3 years’ experience supporting Project Managers and procurement processes.
- Diploma or Bachelor’s degree in Business Administration, Project Management or a related field
- Proven experience in an administrative or project support role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)
- Proven experience in an administrative or office support role
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Ability to work independently and as part of a team
- Dynamic Collaboration
- Office Administrator
- Conflict Resolution
- Effective Time management
- Interpersonal skills
- Preferred Qualifications:
- ERP experience – SAP or similar
- Familiarity with basic accounting or HR support tasks
- Customer service experience
- Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation)
- Experience working in engineering or corporate project environments
- Experience using office management software and databases
- Knowledge of basic budgeting and financial tracking
- Key Competencies:
- Organization and planning
- Problem-solving
- Team collaboration
- Adaptability
- Confidentiality and professionalism
- Time management
- Professionalism and discretion
- Reliability
- Adaptability
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Benefits
401K, Employee Referral Program, Life Insurance
About Company
ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.
- Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
- Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
- Founded in 2000
- 2000+ Employees
The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.