Project Manager - Regulatory and Licensing

Join our Facilities Planning & Design team as a Project Manager- Regulatory & Licensing, where yourexpertisedirectly shapes safe, compliant healthcare environments.You’llplay a critical role in ensuring our spaces meet regulatory standards and support exceptional patient care.

As aProject Manager- Regulatory & Licensing,you’llmanage the licensing and regulatory coordination for healthcare projects,partnering closely withinternalmedical planningandregulatory affairsteams,externaldesign teams,and authorities havingjurisdiction. In this hybrid role based in Palo Alto,you’llbe onsiteon Mondays and Wednesdays, with flexibility to work from home on other days unless project needsrequireattendance. Success in this role meansanticipatingregulatory requirements, guiding teams through CDPH and OSHPD processes, and keeping projects moving smoothly across multiple stakeholders.

What you’ll bring:• 3+ years of relevant experience, ideally in healthcare design or regulated environments• Strong understanding of licensing workflows for healthcare spaces• Experience interacting with CDPH and OSHPD (preferred)• Architecture degree; licensed architect preferred• Clear communication, attention to detail, and the ability to simplify complex requirements for diverse partners

TheLand Use & Licensingteam guides long-range planning, entitlements, and sustainability initiatives that advance Stanford Medicine’s growth and mission. Combiningexpertisein architecture, planning, construction, and healthcare, the team oversees licensing, compliance, and government relations with precision and collaboration. The work ensures regulatory alignment, sustainable development, and seamless coordination across the enterprise

TheFacilities Planning & Design(FPD) business unit leads the planning, design, and improvement of Stanford Health Care’s spaces to advance excellence in care, innovation, and experience. Withexpertiseacross Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine’s mission.

TheFacilities Servicesdivision enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. Werepresentthe intersection of planning, construction, general services, andfacilitiesoperations. Learn more about Facilities Services at:Facilities Services | Stanford Health Care

A Brief OverviewThe Design and Construction Project Manager is responsible for managing the day-to-day efforts related to programming, planning, design, construction, and activation of small projects for the Stanford Health Care (SHC) under the general supervision of the Director. Ensures completion of projects within budget, on schedule, while meeting all program objectives and appropriate governmental regulations. Also acts as a liaison between the client/users and all other project participants including consultants, contractors, vendors, and outside jurisdictional agencies.LocationsStanford Health Care

This is a Stanford Health Care job.A Brief OverviewThe Project Manager (PM) leads key organization initiatives for Stanford Health Care. Project Managers are responsible for the coordination and completion of all aspects of project management on assigned projects, including, but not limited to, project scope, project schedule, project budget, project plans, facilitating meetings, documenting requirements, overseeing development, operational workflows, and implementation. Additionally, the Project Manager directs participants in compliance and regulatory alignment efforts.The Project Manager is responsible for identifying and resolving project issues, making sure the project progresses on schedule and on budget. The PM is the point of communication with stakeholders and is accountable for the project's success. The Project Manager must have strong communication skills in acting as the liaison between the project team, subcontractor, customer, key stakeholders, and senior leadership. The Project Manager has ultimate responsibility for project delivery. The Project Manager may direct the project/senior project coordinator (PC or Sr. PC) to expedite project related tasks.LocationsStanford Health CareWhat you will do

• Deliver concurrent various sized projects to successful completion.
• Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation.
• Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues.
• Utilize designated project management tools to report project status, manage issues, identify risks and escalations.
• Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
• Support Senior Project Managers as back up on projects.
• Coordinate post-project review and lessons learned meetings following stabilization of projects.
• Provide leadership while the project coordinator positions the team and collaborates in project implementation.
• Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
• Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
• Understand customer requirements and manage the dynamics of these individuals.
• Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget.
• Working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.).
• Develop effective and attainable workplans.
• Identify and pursue opportunities to optimize effectiveness.
• Develop and administer project reporting systems.
• Prepare and present information concerning operational effectiveness.
• Organize and delegate work to achieve desired outcomes

• Job requires a Bachelor's degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position.

• 5 years of progressively responsible and related work experience Required
• Experience working in Healthcare and/or an Academic Medical Center. Preferred
• Program management leading mission-critical programs that involve significant organizational complexityLeading large teams in a matrix management environment. Preferred
• Leading large teams in a matrix management environment. Preferred
• Developing, implementing, and monitoring process improvement initiatives. Preferred
• Developing, implementing, managing, and monitoring project management frameworks and methodologies. Preferred
• Developing and managing project budgets and process. Preferred
• Space planning, functional programming (architectural), or move management experience. Preferred

• Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines
• Ability to present facts and recommendations effectively in oral and written form
• Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions
• Ability to gain consensus among disparate groups
• Ability to exercise judgment and demonstrate effectiveness in decision making occasions
• Ability to manage a significant workload, prioritize projects appropriately and work independently
• Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint
• Advanced ability to identify, develop and quantify any required corrective action plans
• Experience with business case preparation and cost benefit analysis
• Demonstrated highly motivated self-starter
• Moderate proficiency with Microsoft Project, Primavera or other PPM software tools
• Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues
• Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences
• Superior supervisory and matrix management skills and ability to oversee tasks delegated to others
• Serve as a change agent and transformational leader

• PMP - Project Mgmt Professional preferred .

• Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination