Project Coordinator

Temporary Job Request Number: CWP - 1519 - Project Coordinator

Contingent Worker Information
Position Title Project Coordinator
NYPA Business Unit Business Services
Experience Level 1 (1-5 years)
Work Location White Plains Office
Anticipated Start Date Immediate
Duration of Assignment 12 month(s)
Project/Assignment Staff Augmentation
CWP Manager Christine.Prendergast@nypa.gov
Date of Posting 09/25/2026
Due Date 10/10/2026

Work Schedule

Monday through Friday. 7.5-hour workday with .5-hour unpaid lunch. Paid for actual time worked; there are no paid vacation or sick days. During NYPA and Canals holidays, the business is closed, and no work is permitted. NYPA requires a hybrid schedule of a minimum of 3 days on-site, up to including fully on-site depending on department requirements.

CWPO Engagement Requirements

Candidates are REQUIRED to be local to the Tri-State area and in W2 tax status as an hourly paid employee of Service Provider.
Fully remote positions are prohibited. Hybrid schedules are permissible with a minimum of 3 days on-site depending on assignment and can be fully on-site depending on business needs. Remote work privileges can be revoked at any time.
NYPA does not provide laptops. Instead, NYPA provides desktops and dedicated workstations which candidates will remote into from their personal equipment on virtual days.
If candidate does not have proper equipment, internet connection, or he/she is deemed to not work effectively from home, the hybrid privilege will be revoked.
Vendors must disclose foreign national status and all Visas at the time of candidate submission. Additionally, a Benefits Waiver and Ethics Disclosure will be required of the candidate during onboarding.

Submission Instructions

Your email submissions must contain:
The LEGAL name of candidate (no aliases, monikers, or nicknames)
Job Broadcast number in your email subject header
Visa work authorization, if applicable
For job broadcasts outside your contractual compensation schedules, use competitive rates based on local and state compensation.
NYPA CWP staff will contact you if your candidate is selected to be interviewed, which is usually via MS Teams.
Please inform your candidates that an interview does not indicate acceptance of the proposed labor rates.
For all questions or concerns, please contact Christine Prendergast at Christine.Prendergast@nypa.gov or Markus Caruso at Markus.Caruso@nypa.gov.

Project Overview

Project Coordinator will support NYPA Renewables by assisting the team with day-to-day activities, project coordination, documentation, scheduling, procurement, and cross-functional coordination. The Project Coordinator will act as a liaison between the NYPA Renewables team and key internal and external stakeholders, including Finance, Procurement, Legal, Community Affairs, Engineering, and other supporting departments, to track activities, facilitate communication, generate reports, and help keep day-to-day activities and projects moving forward. The Project Coordinator will support the daily activities of the department and projects and contribute to the successful implementation of renewable energy projects and initiatives. This position offers an opportunity for growth and learning within the organization.

Job Functions & Responsibilities

• Assists in project planning, coordination, documentation, and communication including day-to-day departmental activities, scheduling, tracking, and reporting.
• Coordinate project and cross-functional meetings, including scheduling, preparing agendas, taking meeting notes, distributing action items, and tracking follow-up actions.
• Coordinate the Scope of Work (SOW) and RFP process for the procurement of goods and services in accordance with applicable procurement policies, including tracking required inputs, responsible parties, key dates, and follow-up actions.
• Create and verify purchase requisitions in SAP and communicate with various stakeholders in Operations, Procurement, Legal, and other supporting departments.
• Facilitate effective communication between cross-functional team members, stakeholders, and vendors.
• Maintain weekly status reports and trackers for major projects and cross-functional activities, including responsible parties, required-by dates, and outstanding actions.
• Create dashboards and leverage tools to automate reporting where applicable.
• Develop and maintain schedules for major project and cross-functional activities using Excel/MS Project and track progress against key dates.
• Maintain and update project and business development information in CRM and other applicable tracking systems.
• Support document organization and management across SharePoint, Kiteworks, and other applicable platforms.

Skills

• General understanding of renewable energy project development and construction lifecycle (or willingness to learn) preferred.
• Experience with project management and task-tracking tools (Smartsheet, Monday.com or similar).
• Familiarity with procurement processes, contract structure, and SOW/RFP documentation.
• Experience coordinating with external developers, EPC contractors, consultants, and vendors, preferred.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams) and ability to quickly learn MS 365 tools (SharePoint List, Power Automate) to develop concise project reports and dashboards.
• Proficiency in, or ability to quickly learn MS Project, SAP ERP, CRM, and other applicable business systems.
• Strong organizational, meeting coordination, risk identification, and follow-up skills.
• Strong attention to details and ability to maintain accurate project records, trackers, schedules, and status reports, including document control, version tracking, and maintaining organized project repositories.
• Ability to prioritize tasks, manage multiple deadlines, and keep project documentation and files well-organized.
• Strong verbal and written communication and presentation skills to effectively interact with team members, stakeholders, and vendors.
• Adaptability: Flexible and open to change as projects evolve, adjusting plans accordingly.

Education & Certifications

• Bachelor's degree required; fields such as Business, Engineering, Sustainability, Environmental Science, or similar are preferred.