Senior Program/Project Coordinator Stamford American International Hospital
Menlo Park, CA9 days ago
- $45.94–$59.73 Per Hour
Highlights
Position Summary & Primary Responsibilities • Prepares and maintains start-up packages, submittal binders, project documentation including but not limited to: Requests for Information (RFIs), submittal logs, insurance documentation, and bid invitations. Your work ensures our projects move efficiently from preconstruction through closeout with accurate records, timely submittals/RFIs, and well-organized communication across owners, designers, and subcontractors.
Numbers & Facts
| Location | San Francisco, California |
| Website | rossibuilders.com |
Description
Company Description
Since 1934, Rossi Builders has been a recognized leader in San Francisco construction. We
deliver successful construction solutions and customer value through superior effort and
exceptional communication. Our longstanding history underscores our commitment to
quality, safety, and client satisfaction.
At Rossi Builders, our values of Empathy, Responsiveness, Communication, and Humility
guide every project and relationship. We believe that understanding our clients and teams,
being proactive and responsive, maintaining open and honest communication, and leading
with humility are the foundation of our success. We are proud to serve the San Francisco
Bay Area with top-tier construction services.
Role Description
Rossi Builders is seeking a full-time, on-site Project Coordinator in the San Francisco Bay
Area. The Project Coordinator is the operational hub for the project team. You’ll support
Project Managers, Superintendents, Estimators, and Accounting by driving document
control, procurement administration, schedule & meeting logistics, compliance tracking,
and closeout deliverables. Your work ensures our projects move efficiently from
preconstruction through closeout with accurate records, timely submittals/RFIs, and
well-organized communication across owners, designers, and subcontractors. This role
combines operational support with contract administration and professional judgment,
ensuring projects adhere to our requirements.
Position Summary & Primary Responsibilities
• Prepares and maintains start-up packages, submittal binders, project
documentation including but not limited to: Requests for Information (RFIs),
submittal logs, insurance documentation, and bid invitations.
• Evaluate subcontractor and vendor qualifications and recommend approval or
corrective actions based on contract terms and company policy.
• Draft and review contracts, master service agreements (MSAs), and work
authorizations in alignment with company standards and client requirements.
• Issue work authorizations and commitments within delegated authority, verifying
costs and project schedule to client contract.
• Maintain accurate records of client and subcontractor agreements and change
orders; ensure timely routing and approvals. Prepare meeting agendas, capture
decisions, and distribute actionable summaries to stakeholders.
• Coordinates material requisitions, delivery of project documents, and expedites
items as needed to meet project schedules.
• Oversight of document control in Procore and Sage 300, ensuring data accuracy and
timely updates.
• Prepares proposal booklets, start-up packages, punch lists, and closeout
documents.
• Provides estimating support by soliciting subcontractor/vendor quotes and assisting
with changing addendum pricing.
• Organizes project archives and ensures accurate recordkeeping.
• Apply SOPs while exercising independent judgment to resolve ambiguities and
recommend solutions to PMs and leadership.
• Support monthly billing packages, lien releases, and insurance compliance
documentation.
• Collaborate with Accounting on vendor setup and invoice reconciliation.
• Assemble O&M manuals, warranties, and final as-built documentation; ensure
contractual closeout deliverables are met.
• Archive project records per company SOP for audit readiness. Other duties as
assigned.
Basic Qualifications
• 3–5+ years in commercial construction administration, contract management, or
equivalent coordination experience in similar industries.
• AA/BA in Construction Management, Business, or related field preferred.
• Strong analytical ability, attention to detail, and capacity to exercise discretion on
matters of significance.
• Office-based unless certain projects may require working from a jobsite to meet
client needs.
• Valid driver’s license and the ability to report to the office daily
Preferred Qualifications
• Proficiency with Sage 300, Procore, Bluebeam, and MS Office; ability to interpret
drawings/specs and contract language. Experience preparing and reviewing start-up
and close-out documentation.
• Strong organizational skills with attention to detail.
• Demonstrated ability to collaborate with diverse project teams and subcontractors.
Similar Job Searches
Partner Manager Jobs in San Francisco, CABusiness Development Manager Jobs in San Francisco, CARelationship Manager Jobs in San Francisco, CACompliance Manager Jobs in San Francisco, CAEngagement Manager Jobs in San Francisco, CAContracts Manager Jobs in San Francisco, CAPartnership Manager Jobs in San Francisco, CAConsulting Manager Jobs in San Francisco, CAProject Coordinator Jobs in Oakland, CAProject Coordinator Jobs in San Jose, CA
Similar Jobs
- New!
Assistant Estimator & Project Coordinator ARC Document Solutions
San Francisco, CAToday- $23–$28.85 Per Hour
- New!
Project Coordinator Channing House
Palo Alto, CAToday- $53.70–$70.77 Per Hour
Program Project Coordinator Stamford American International Hospital
Menlo Park, CA9 days ago- $43.77–$56.90 Per Hour
- New!
Assistant Project Manager - Commercial HVAC Jobot
Walnut Creek, CA5 days ago- $115,000–$135,000 Per Year
Office Coordinator Vaco LLC
Redwood City, CA9 days ago- $30–$40 Per Hour