Project Coordinator – PMO

Title: Project Coordinator – PMO
Location: Nashville, TN (Hybrid)
Duration: 7 Months W2

Position Overview:

Our Client is seeking an entry-level Project Coordinator to support the Project Management Office (PMO), working closely with Senior Project Managers and the PMO Director. The candidate will assist with planning, coordinating, tracking, and reporting project activities while maintaining project documentation and supporting successful project delivery.

Key Responsibilities:

• Support project managers with day-to-day project coordination and administrative activities.
  Maintain project schedules, timelines, milestones, deliverable trackers, and action item logs.
  Coordinate project meetings, prepare agendas, document meeting minutes, decisions, and follow-up actions.
  Maintain project plans, status reports, RAID logs, decision logs, and stakeholder lists.
  Collect project updates and prepare status reports, presentations, dashboards, and executive reporting materials.
  Track project dependencies, risks, issues, mitigation plans, and change requests.
  Follow up with team members on outstanding action items, deliverables, and deadlines.
  Support Agile ceremonies, including stand-ups, sprint planning, backlog reviews, and retrospectives, when applicable.
  Assist with stakeholder communications, vendor coordination, procurement, invoicing, and timesheet activities.
  Manage project calendars, distribution lists, shared folders, and SharePoint sites.
  Support project onboarding, training coordination, access requirements, and project closeout activities.

Required Qualifications:

• Some experience in administrative coordination, project support, operations, business analysis, or team coordination.
  Strong organizational skills and attention to detail.
  Excellent written and verbal communication skills.
  Ability to manage multiple assignments and competing deadlines.
  Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
  Ability to work collaboratively with cross-functional teams, stakeholders, vendors, and leadership.
  Ability to handle confidential and sensitive information appropriately
  
  Preferred Qualifications:

• Internship, coursework, or experience in project management or business operations.
  Familiarity with project management concepts, including scope, schedules, milestones, dependencies, risks, and issues.
  
  Core Competencies:

• Organization and follow-through
  Communication and collaboration
  Attention to detail
  Time management and problem-solving
  Adaptability and accountability
  Stakeholder service and professional judgment
  
  Work Environment:

• This is a hybrid position in Nashville, TN, requiring regular collaboration with project teams, stakeholders, leadership, and vendors.
  Exposure to Agile, Scrum, or other project delivery methodologies.
  Experience with tools such as Planview, Airtable, Microsoft Planner, Jira, Azure DevOps, or SharePoint.
  CAPM, Scrum certification, or other project management training is a plus.
  
  Please send your resume to usjobs@mavensoft.com