Project Coordinator

Agent Library Support Assist in organizing, documenting, and maintaining PMO-related AI agents (e.g., reporting assistant, RAID tracker, meeting summarizer). Copilot Use Case Development Partner with the Portfolio Manager to identify and document high-value PMO Copilot use cases (e.g., status reporting, summaries, risk tracking).

Project Coordinator 
Compensation: DOE 
 
PRINCIPAL RESPONSIBILITIES:

• Portfolio Coordination & Support
  • Support the Portfolio Manager in day-to-day portfolio operations across multiple initiatives
  • Coordinate timelines, deliverables, and dependencies across projects to maintain alignment with portfolio goals
• Financial & Resource Tracking
  • Assist in tracking portfolio budgets, forecasts, and actuals
  • Support resource allocation tracking across projects and flag capacity or funding risks
• Data Management & Governance
  • Maintain accuracy of portfolio data in tracking tools (e.g., SharePoint, Smartsheet)
  • Ensure consistent use of templates, standards, and reporting structures across all projects
• Risk, Issue, and Dependency Tracking
  • Track and maintain portfolio-level risks, issues, and dependencies
  • Escalate concerns to the Portfolio Manager and ensure visibility across stakeholders
• Meeting & Communication Support
  • Coordinate portfolio governance meetings, agendas, and follow-ups
  • Capture notes, action items, and ensure timely execution of next steps
• Cross-Team Coordination
  • Facilitate communication between project managers, business stakeholders, and technical teams
  • Help ensure alignment and transparency across all active initiatives
• Process & Tooling Support
  • Support continuous improvement of PMO processes, templates, and tools
  • Assist with adoption of portfolio management practices and standards across the team
• Copilot Use Case Development
  • Partner with the Portfolio Manager to identify and document high-value PMO Copilot use cases (e.g., status reporting, summaries, risk tracking)
  • Translate PMO processes into structured prompts and repeatable Copilot workflows
• Agent Library Support
  • Assist in organizing, documenting, and maintaining PMO-related AI agents (e.g., reporting assistant, RAID tracker, meeting summarizer)
  • Ensure agents are aligned with PMO standards, governance, and data sources

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Business Administration, Project Management, or related field
• 5+ years of experience in project coordination or management
• Proven track record of successfully working on multiple projects simultaneously
• Strong knowledge of project management methodologies and best practices
• Proficiency in project management software (e.g., Smartsheet)
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to work effectively in a team environment
• Problem-solving and critical thinking skills
• Adaptability and flexibility in a fast-paced environment 

 

PREFERRED QUALIFICATIONS:

• Knowledge of Waterfall, Hybrid, and Agile methodologies
• Familiarity with budgeting and cost control
• Familiarity with Microsoft Copilot
• High level of interest in new technologies
• Exposure to Power BI

We look forward to reviewing your application. We encourage everyone to apply - even if every box isn’t checked for what you are looking for or what is required.

PDSINC, LLC is an Equal Opportunity Employer.