Project Coordinator

PDS Inc, LLC

Phoenix, AZ

Apply

JOB DETAILS

SKILLS

Actuals, Agile Programming Methodologies, Artificial Intelligence (AI) Agents, Best Practices, Budget Management, Budgeting, Business Administration, Communication Skills, Continuous Improvement, Cost Control, Data Management, Data Quality, Documentation, Forecasting, Funding, Interpersonal Skills, Investment Management, Machine Tool, Microsoft Product Family, Microsoft SharePoint, Multitasking, Organizational Skills, Plan Meetings, Power BI, Problem Solving Skills, Process Improvement, Project Management Software, Project Tracking, Project/Program Coordination, Project/Program Management, RAID Storage, Resource Management, Risk, Team Lead/Manager, Team Player, Time Management, Use Cases, Waterfall Model of Software Development

LOCATION

Phoenix, AZ

POSTED

4 days ago

Project Coordinator
Compensation: DOE

PRINCIPAL RESPONSIBILITIES:

Portfolio Coordination & Support
- Support the Portfolio Manager in day-to-day portfolio operations across multiple initiatives
- Coordinate timelines, deliverables, and dependencies across projects to maintain alignment with portfolio goals
Financial & Resource Tracking
- Assist in tracking portfolio budgets, forecasts, and actuals
- Support resource allocation tracking across projects and flag capacity or funding risks
Data Management & Governance
- Maintain accuracy of portfolio data in tracking tools (e.g., SharePoint, Smartsheet)
- Ensure consistent use of templates, standards, and reporting structures across all projects
Risk, Issue, and Dependency Tracking
- Track and maintain portfolio-level risks, issues, and dependencies
- Escalate concerns to the Portfolio Manager and ensure visibility across stakeholders
Meeting & Communication Support
- Coordinate portfolio governance meetings, agendas, and follow-ups
- Capture notes, action items, and ensure timely execution of next steps
Cross-Team Coordination
- Facilitate communication between project managers, business stakeholders, and technical teams
- Help ensure alignment and transparency across all active initiatives
Process & Tooling Support
- Support continuous improvement of PMO processes, templates, and tools
- Assist with adoption of portfolio management practices and standards across the team
Copilot Use Case Development
- Partner with the Portfolio Manager to identify and document high-value PMO Copilot use cases (e.g., status reporting, summaries, risk tracking)
- Translate PMO processes into structured prompts and repeatable Copilot workflows
Agent Library Support
- Assist in organizing, documenting, and maintaining PMO-related AI agents (e.g., reporting assistant, RAID tracker, meeting summarizer)
- Ensure agents are aligned with PMO standards, governance, and data sources

MINIMUM QUALIFICATIONS:

Bachelor's degree in Business Administration, Project Management, or related field
5+ years of experience in project coordination or management
Proven track record of successfully working on multiple projects simultaneously
Strong knowledge of project management methodologies and best practices
Proficiency in project management software (e.g., Smartsheet)
Excellent organizational and time management skills
Strong communication and interpersonal skills
Ability to work effectively in a team environment
Problem-solving and critical thinking skills
Adaptability and flexibility in a fast-paced environment

PREFERRED QUALIFICATIONS:

Knowledge of Waterfall, Hybrid, and Agile methodologies
Familiarity with budgeting and cost control
Familiarity with Microsoft Copilot
High level of interest in new technologies
Exposure to Power BI

We look forward to reviewing your application. We encourage everyone to apply - even if every box isnt checked for what you are looking for or what is required.

PDSINC, LLC is an Equal Opportunity Employer.

Project Coordinator

PDS Inc, LLC

Phoenix, AZ

About the Company

PDS Inc, LLC

Similar Job Searches