Project Coordinator - Patient Advocacy & Communications
Location: Durham, NC (Onsite Preferred)
Pay Rate: Up to $22.00/hour
Industry: Pharmaceuticals / Life Sciences
About the Opportunity
We are seeking an organized and detail-oriented Project Coordinator to provide administrative and event coordination support to the Head of Communications.
This role will assist with scheduling, travel arrangements, expense reporting, meeting coordination, and patient advocacy initiatives.
The ideal candidate has strong experience with Microsoft Outlook and Concur, excellent organizational skills, and the ability to independently manage multiple responsibilities.
Key Responsibilities
Patient Advocacy & Event Coordination
- Assist with planning, coordinating, and executing patient advocacy and disease-awareness events, including scheduling, logistics, invitations, and preparation of materials.
- Collaborate with internal teams and approved external agencies to coordinate event materials, presentations, and briefings.
- Maintain accurate event records, including attendee information, action items, and follow-up activities.
- Support event activities in accordance with established patient engagement guidelines and organizational procedures.
Administrative & Communications Support
- Provide day-to-day administrative and project coordination support to the Head of Communications.
- Manage calendars, schedule meetings, coordinate logistics, and handle routine correspondence.
- Arrange business travel and process expense reports using Concur.
- Assist with basic budget tracking and expense documentation.
- Prepare, format, and distribute presentations, meeting agendas, and other communications materials.
- Record meeting minutes, monitor action items, and follow up on outstanding deliverables.
- Organize and maintain electronic files and shared documentation using Microsoft Teams, Outlook SharePoint, Concur, and other internal systems.
Project Coordination & Compliance
- Track project activities, deadlines, and deliverables to ensure timely completion.
- Coordinate with cross-functional teams to support communications and patient advocacy initiatives.
- Maintain accurate documentation and follow established organizational policies and procedures.
- Identify and escalate questions, concerns, or potential compliance issues to appropriate team members.
- Support continuous improvement of administrative processes and team workflows.