Project Coordinator

Part Time Minnesota Posted 1 day ago Position Overview The Project Coordinator is responsible for coordinating the implementation of RCC projects, programs, events, and community initiatives, with a strong focus on weekend delivery. This is a hands-on, implementation-focused role. Working from plans and priorities established by leadership and relevant managers, the Project Coordinator turns approved plans into practical delivery by coordinating timelines, people, logistics, communications, materials, volunteers, vendors, and operational requirements. This is not a desk-based coordination role. The successful applicant should be comfortable moving between planning and administration and hands-on tasks such as setting up rooms, arranging furniture and materials, preparing a snack or hospitality area, assisting with registration, troubleshooting technology, cleaning up, and breaking down after programs. Multiple programs may be delivered in different spaces at RCC at overlapping times or scheduled across the morning, afternoon, and evening on weekends. The Project Coordinator provides the consistent on-site coordination required and is responsible for overseeing delivery, coordinating staff and volunteers, responding to operational needs, interfacing with the community and personally helping with the practical work required to make programs run well. Additional weekday hours are used for planning, coordination with Marketing & Communications and other teams, administration, and follow-up. Key Responsibilities Translate approved projects, programs, events, and initiatives into practical implementation plans, including timelines, tasks, responsibilities, dependencies, and deadlines. Coordinate weekend programs, events, classes, and community activities from preparation through completion. Maintain oversight of concurrent activities and follow up outstanding actions to ensure delivery remains on track. Prepare run sheets, schedules, checklists, registrations, and logistical plans. Coordinate speakers, facilitators, vendors, volunteers, child-minding, equipment, materials, technology, and room requirements. Personally participate in event setup and breakdown, including arranging rooms and furniture, preparing materials and signage, setting up hospitality or snack areas, checking technology and supplies, and resetting spaces after use. Oversee on-site weekend delivery, including setup, participant flow, troubleshooting, breakdown, and space reset. Serve as a key point of contact for community members during RCC programs and activities. Coordinate with Marketing & Communications to ensure program information, promotional requests, assets, and updates are provided according to agreed timelines. Maintain calendars, registration systems, attendance tracking, project records, and relevant planning tools. Identify delays, missing requirements, risks, or decisions needed and escalate them early. Ensure required approvals, documentation, safeguarding, Work Health & Safety (WHS), and duty-of-care requirements are incorporated into delivery. Complete required post-event follow-up, reporting, evaluation, and project close-out. Required Qualifications Demonstrated experience coordinating projects, programs, events, or community activities. Strong organizational, planning, and time-management skills. Ability to manage multiple activities and deadlines simultaneously. Strong follow-through and attention to detail. Clear and professional written and verbal communication skills. Confidence working with staff, volunteers, vendors, facilitators, and community members. A practical, hands-on approach and willingness to undertake the physical and routine tasks required for successful event delivery. Ability to identify problems, respond calmly to changing circumstances, and escalate issues appropriately. Ability to work independently while implementing plans established by leadership. Strong and consistent weekend availability, including the ability to work across scheduled morning, afternoon, and evening programming. Ability to meet Rabata's safeguarding requirements. Preferred Qualifications Previous project coordination, event coordination, nonprofit, community, or program delivery experience. Experience working in a community center or community-facing environment. Familiarity with project management or event management tools and systems. Experience coordinating volunteers and external service providers. Experience working across hybrid or distributed teams. Application Process Please complete the Project Coordinator application form: Application Form here. Applicants will be asked to provide relevant experience and information demonstrating their suitability for the role. Application Deadline November 30, 2026 Department/Program: Marketing & Communications - Rabata Cultural Center (RCC) Reports To: Director of Culture and Compliance Position Type: Hourly or Part-Time, approximately 24-29 hours per week (negotiable) Location: Rabata Cultural Center Schedule: Weekend availability and on-site presence at RCC are core requirements of this role.