Description:
- Position Title: Onsite Meeting Support Coordinator
- Number of Positions Needed: 1
- Length of Contract:
- December 7 - 11, 2026
- March 1 - 5, 2027
- April 12- 16, 2027
- May 10 - 14, 2027
- June 21 - 25, 2027
- July 12 - 16, 2027
- September 13 - 17, 2027
- October 4 - 8, 25027
- November 8 - 12, 2027
- December 6 - 10, 2027
- Location/Site: Irvine Campus
- Remote, 100% Onsite, or Hybrid Onsite Schedule: 100% Onsite as needed for each training class. see above length of contract.
What is driving this need right now? A shift in internal resources available to support.
What are the top 3-5 skills, experience or education required for this position:
- Excellent Customer Service & Communication
- Strong Organization & Attention to Detail
- Problem-Solving & Onsite Agility
- Previous Meeting Planning experience
Number of Interviews (recommend minimizing as much as possible):
- Shelby Lewis
- Kimberly Coleman
Contract role in Irvine that can assist with onsite support for training classes that are on average once a month Monday - Friday. The position is on average 1 week per month for 40 - 50 hours that week. Would like the same individual to cover all weeks currently anticipated. May have additional hours in the off weeks for them to assist with things that need to be done.
Onsite Meeting Support Coordinator
Key Responsibilities
This onsite role supports the successful execution of training programs through materials set up and management, participant support, and onsite logistics. Responsibilities include the following, among others:
- Set up meeting materials and manage inventory.
- Support outbound shipping by maintaining the shipping grid, creating shipping labels, and partnering with the Irvine campus mail room.
- Escort participants and provide hospitality desk support.
- Oversee catering setup and vendors.
- Provide general onsite logistical support.
- Support evening events when required, including confirming restaurant seating arrangements, menus, and setup.
- Serve as an onsite resource for stakeholders and meeting participants.
Qualifications
- Strong organizational skills and attention to detail.
- Adaptability and comfort working in a fast-paced environment.
- Ability to communicate clearly and professionally in this participant-facing role.
- Ability to walk throughout the day and stand for periods of time.
- Proficiency in Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.
Additional Project Support
There may be opportunities for ad hoc project support outside of the onsite dates listed above. Additional assignments will be based on the candidate's skills, availability, and interest.
Enable Skills-Based Hiring No Provide the days of the week and the hours that this position will require:
Additional Details
- Manager''s Requested : (No Value)
- Does the position allow for the worker to be virtual/remote? : No
- Shore Options Available for this Position : Onshore Only
- Provide the days of the week and the hours that this position will require: : (No Value)