Job Description:
Contract role in Irvine that can assist with onsite support for training classes that are on average once a month Monday Friday. The position is on average 1 week per month for 40 50 hours that week. Would like the same individual to cover all weeks currently anticipated. May have additional hours in the off weeks for them to assist with things that need to be done.
This onsite role supports the successful execution of training programs through materials set up and management, participant support, and onsite logistics.
Responsibilities:
Set up meeting materials and manage inventory.
Support outbound shipping by maintaining the shipping grid, creating shipping labels, and partnering with the Irvine campus mail room.
Escort participants and provide hospitality desk support.
Oversee catering setup and vendors.
Provide general onsite logistical support.
Support evening events when required, including confirming restaurant seating arrangements, menus, and setup.
Serve as an onsite resource for stakeholders and meeting participants.
Skills:
Excellent Customer Service & Communication
Strong Organization & Attention to Detail
Problem-Solving & Onsite Agility
Previous Meeting Planning experience
Qualifications
Strong organizational skills and attention to detail.
Adaptability and comfort working in a fast-paced environment.
Ability to communicate clearly and professionally in this participant-facing role.
Ability to walk throughout the day and stand for periods of time.
Proficiency in Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.
Additional Project Support
There may be opportunities for ad hoc project support outside of the onsite dates listed above. Additional assignments will be based on the candidate s skills, availability, and interest.
EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.