Project Coordinator III

This onsite role supports the successful execution of training programs through materials set up and management, participant support, and onsite logistics. Support outbound shipping by maintaining the shipping grid, creating shipping labels, and partnering with the Irvine campus mail room.

Job title: Project Coordinator III
Job duration: 12+ months
Job location: Irvine, CA

Contract role in Irvine that can assist with onsite support for training classes that are on average once a month Monday Friday. The position is on average 1 week per month for 40 50 hours that week. Would like the same individual to cover all weeks currently anticipated. May have additional hours in the off weeks for them to assist with things that need to be done. ***

• December 7 11, 2026
• March 1 5, 2027
• April 12- 16, 2027
• May 10 14, 2027
• June 21 25, 2027
• July 12 16, 2027
• September 13 17, 2027
• October 4 8, 25027
• November 8 12, 2027
• December 6 10, 2027

What are the top 3-5 skills, experience or education required for this position:

1. 1. Excellent Customer Service & Communication
   2. Strong Organization & Attention to Detail
   3. Problem-Solving & Onsite Agility
   4. Previous Meeting Planning experience

Onsite Meeting Support Coordinator

Key Responsibilities
This onsite role supports the successful execution of training programs through materials set up and management, participant support, and onsite logistics. Responsibilities include the following, among others:

• Set up meeting materials and manage inventory.
• Support outbound shipping by maintaining the shipping grid, creating shipping labels, and partnering with the Irvine campus mail room.
• Escort participants and provide hospitality desk support.
• Oversee catering setup and vendors.
• Provide general onsite logistical support.
• Support evening events when required, including confirming restaurant seating arrangements, menus, and setup.
• Serve as an onsite resource for stakeholders and meeting participants.

Qualifications

• Strong organizational skills and attention to detail.
• Adaptability and comfort working in a fast-paced environment.
• Ability to communicate clearly and professionally in this participant-facing role.
• Ability to walk throughout the day and stand for periods of time.
• Proficiency in Client 365, including Outlook, Word, Excel, Teams, and PowerPoint.

Additional Project Support
There may be opportunities for ad hoc project support outside of the onsite dates listed above. Additional assignments will be based on the candidate s skills, availability, and interest.