Project Coordinator

Project Coordinator
Foster City, CA (Hybrid - Onsite 3 days a week)
6-7 Months Contract + Possible extensions

ROLE PURPOSE: Provide hands on project coordination and execution support while developing toward greater project ownership under the mentorship of an experienced Project Manager.

Position Summary
Support multiple technology and business projects by coordinating schedules, meetings, actions, risks, governance deliverables, and stakeholder communications. Work under the direction of an experienced Project Manager, provide reliable backup support, and assume greater ownership as experience grows.

Key Responsibilities

• Support day to day project execution, maintain schedules, and track milestones, owners, dependencies, deadlines, and deliverables.
• Coordinate meetings and governance reviews, prepare agendas and materials, document decisions and actions, and follow up through completion.
• Monitor project health by identifying overdue or at risk activities and maintaining action, risk, issue, assumption, and dependency logs.
• Maintain current project documentation, including charters, plans, status reports, RACI documents, and schedules
• Provide PMO Methodology Support and Gate Review Support to assist with supporting required project governance activities and deliverables throughout the project lifecycle.
• Coordinate with workstream leads, stakeholders, the IT PMO, and external partners to resolve gaps and support timely delivery.
• Use Smartsheet or approved tools to maintain project information, review dashboards, and provide clear status updates.
• Serve as an informed backup to the Project Manager and facilitate meetings or escalate concerns through the established path when requested.

• Prior experience coordinating or managing projects and a solid understanding of project management fundamentals and lifecycle activities.
• Experience maintaining detailed schedules, facilitating meetings, tracking actions, and following up with task owners.
• Strong written and verbal communication, organization, attention to detail, judgment, and ability to manage multiple priorities.
• Experience working within a formal PMO or project governance environment.
• Ability to work independently within assigned responsibilities and collaborate effectively across functional teams.
• Working knowledge of the software development lifecycle.

• Technology or IT project experience; PMO governance and gate review experience; proficiency with Smartsheet or similar tools; experience with RAID logs, RACI documents, DocuSign, pharmaceutical or life sciences environments, or GxP principles.

• Initially, the role will support established projects rather than independently launch complex initiatives. Success is demonstrated through current and organized documentation, well-coordinated meetings, timely follow up, prompt communication of schedule and RAID concerns, reliable backup support, adherence to governance and escalation processes, and increasing independence over time.

The salary range provided for this contract role represents our good faith estimate for this position. Within the range, individual offers will vary based on the selected candidate's experience, industry knowledge, technical and communication skills, location and other factors that may prove relevant during the interview process (W2 or C2C). In addition to compensation, the company provides eligible W2 employees with a comprehensive and highly competitive benefits package.

I.T. Solutions, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.