Project Coordinator

Job Title: Project Coordinator

Job Description

The Project Coordinator supports active concrete construction projects by working closely with Project Managers and Superintendents to ensure seamless coordination between the office, field, vendors, subcontractors, and other project stakeholders. This role focuses on managing project documentation, tracking materials and procurement, reviewing drawings for scope and coordination, and helping drive projects to successful completion. It offers significant hands-on exposure to NYC construction sites and a clear path to grow into an Assistant Project Manager and eventually a Project Manager.

Responsibilities

• Support Project Managers and Superintendents on active concrete construction projects from pre-construction through closeout.
• Coordinate project documentation between the office, field teams, general contractors/construction managers, vendors, and subcontractors.
• Maintain and track RFIs, submittals, shop drawings, change orders, and drawing revisions to ensure timely responses and approvals.
• Review structural and architectural drawings to confirm scope, identify coordination issues, and support field implementation.
• Help plan and coordinate concrete pours, reinforcing steel, formwork, embeds, anchor bolts, and related material deliveries.
• Track procurement and lead times for concrete, rebar, formwork, and other materials to prevent delays and support schedule adherence.
• Assist with quantity takeoffs and material tracking to support ordering, budgeting, and field installation.
• Coordinate with concrete suppliers, rebar and detailing vendors, testing agencies, and other trades to align schedules and work activities.
• Maintain project schedules, look-ahead schedules, meeting minutes, and action-item logs, and follow up to ensure items are closed.
• Track field changes and assist with developing and maintaining accurate as-built documentation.
• Assist Project Managers with defining subcontractor and vendor scopes, obtaining pricing, preparing purchase orders, and documenting changes.
• Help resolve discrepancies between structural drawings, architectural drawings, shop drawings, and actual field conditions by coordinating with the project team.
• Support punch-list activities and project closeout, including documentation, final inspections, and turnover requirements.
• Move between office and field as needed to gather information, verify conditions, support the site team, and keep documentation current.
• Communicate effectively with foremen, superintendents, Project Managers, vendors, engineers, and general contractors to keep all parties aligned.
• Proactively follow up on open RFIs, submittals, deliveries, and action items to keep the project moving forward.

Essential Skills

• 13 years of construction experience, preferably in structural or concrete-focused projects.
• Previous experience with a concrete contractor, structural concrete subcontractor, foundation contractor, or a general contractor with significant concrete work.
• Strong familiarity with cast-in-place concrete, foundations and footings, slabs and elevated slabs, concrete walls and columns, rebar, formwork, and concrete pours.
• Ability to read and interpret construction drawings and specifications, including structural and architectural plans.
• Understanding of RFIs, submittals, change orders, and project documentation processes.
• Knowledge of structural drawings, concrete testing and inspections, shop drawings, and coordination requirements.
• Organizational skills to manage multiple RFIs, submittals, deliveries, and open items simultaneously.
• Effective communication skills for interacting with field teams, vendors, engineers, and general contractors.
• Field-minded approach with an understanding of how concrete work is actually built in practice.
• Comfort working in a fast-paced NYC subcontractor environment.
• Comfort moving between project sites and the office to support both field and administrative needs.

Additional Skills & Qualifications

• Experience with construction software such as Procore, Bluebeam, AutoCAD, Excel, or similar tools is beneficial.
• NYC construction experience is highly preferred.
• Interest in growing into an Assistant Project Manager and eventually a Project Manager role rather than remaining solely in administrative coordination.
• Experience or exposure to structural concrete, foundations, superstructure work, rebar, formwork, and cast-in-place concrete.
• Background in roles such as Project Engineer, Field Engineer, or Assistant Project Manager is advantageous.
• Proactive mindset and strong follow-up habits to obtain answers and close out open items.
• Ability to work closely with PM and field teams to learn concrete operations, drawings, RFIs, submittals, procurement, change orders, and field coordination.

Work Environment

This role is based within a concrete-focused subcontractor environment in New York City, offering hands-on exposure to real construction projects rather than purely administrative coordination. You will split your time between the office and active job sites, working directly with field teams and project leadership on structural concrete, foundations, superstructure, and cast-in-place work. The pace is fast and dynamic, with multiple projects and stakeholders to coordinate. The culture emphasizes responsibility, field exposure, and accelerated career development, providing opportunities to take on meaningful project coordination tasks and grow into more senior project management roles. Standard construction technology tools such as Procore, Bluebeam, AutoCAD, and Excel are commonly used to manage documentation, drawings, and communication.

Job Type & Location

This is a Contract to Hire position based out of Brooklyn, NY.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Brooklyn, NY.

Application Deadline

This position is anticipated to close on Nov 12, 2026.

Workplace Type

This is a fully onsite position in Brooklyn,NY.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.