Project Coordinator

Job Title

Project Coordinator

Job Description

The Project Coordinator will support permitting and agreement activities for transmission, distribution, and fiber infrastructure projects. This role is responsible for coordinating documentation, tracking project progress, assisting with regulatory compliance, and facilitating communication between internal teams and external agencies. The position plays a key role in ensuring that permit applications, agreements, and project deliverables are completed accurately, on time, and in accordance with applicable transportation and utility standards.

Responsibilities

• Assist project coordinators and managers with the preparation, review, submission, and tracking of permit applications for transportation-related projects.
• Monitor permit status and provide updates to internal stakeholders, including engineering, construction, and project management teams.
• Coordinate with transportation agencies and regulatory bodies to resolve permitting questions, deficiencies, or issues.
• Ensure compliance with applicable utility accommodation policies, permitting manuals, and transportation guidelines.
• Support the review of oversized load routes and transportation-related approvals affecting utility infrastructure.
• Assist with the review of Temporary Traffic Control (TTC) plans in alignment with industry standards.
• Support the development and execution of project agreements, including roadway and right-of-way agreements.
• Review transportation plan sets to identify conflicts with existing utility infrastructure.
• Coordinate with engineering, maintenance, and field teams to support agreement package development.
• Assist with reimbursement and non-reimbursement agreements, including documentation and tracking requirements.
• Support coordination of activities related to relocations, infrastructure conflicts, and right-of-way impacts.
• Partner with internal stakeholders and external agencies to resolve billing, invoicing, and payment-related issues for project agreements.
• Maintain tracking systems for permits, agreements, invoices, and project milestones.
• Prepare status reports and communicate progress updates to cross-functional teams.
• Serve as a liaison between internal departments and external stakeholders, including transportation agencies, municipalities, and contractors.
• Participate in project meetings and assist with documentation, action tracking, and follow-ups.
• Ensure proper documentation and record retention for all permitting and agreement-related activities.

Essential Skills

• Proficiency in project coordination, project management, and administration.
• Experience in construction, permitting, and DOT regulations.
• Familiarity with roadway design and utility construction.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
• Working knowledge of engineering drawings, including plan and profile sheets and cross-sections.
• Experience supporting permitting, right-of-way, or utility coordination activities.
• Strong organizational and time management skills with the ability to manage multiple projects concurrently.
• Excellent written and verbal communication skills.

Additional Skills & Qualifications

• Experience in transportation (DOT), municipal, or utility permitting processes.
• Familiarity with CAD or GIS tools (AutoCAD, MicroStation, or similar platforms).
• Understanding of utility relocation processes, easements, and right-of-way agreements.
• Knowledge of traffic control standards and permitting guidelines.
• Experience supporting infrastructure projects in transmission, distribution, or telecommunications environments.
• Bachelor's degree in Engineering, Business, Construction Management, or a related field preferred, or equivalent experience (approximately 3+ years) supporting utility, transportation, or infrastructure projects.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong attention to detail and accuracy in documentation and compliance tracking.
• Ability to work independently while collaborating effectively across teams.
• Adaptability to changing project scopes and priorities.

Work Environment

The Project Coordinator will be located at the corporate office. The role requires maintaining a high level of professionalism and confidentiality, demonstrating strong problem-solving skills and initiative, and building effective working relationships with internal teams and external stakeholders. The candidate should operate with integrity, accountability, and a commitment to safety and quality.

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Pay and Benefits

The pay range for this position is $35.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Birmingham,AL.

Application Deadline

This position is anticipated to close on Jun 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.