Project Controls

Job Summary:

The Governance Specialist – Project Controls provides hands-on support for project governance processes, procedures, systems, and documentation. This role helps maintain practical tools, resources, and standards that enable consistent execution across strategic programs, projects, and annually funded workstreams (AFWS).

This position focuses on developing, updating, and maintaining governance job aids, process documentation, procedures, SharePoint content, templates, and project controls reference materials in alignment with organizational policies and PMCoE guidelines.

The Governance Specialist works closely with project controls, program teams, and functional partners to document processes, support adoption of governance tools, maintain current guidance materials, and assist with day-to-day governance execution.

Key Responsibilities

Governance Documentation & Maintenance (35–45%)

Create, update, and maintain governance job aids, process maps, procedures, templates, and reference materials
Maintain governance SharePoint sites, libraries, document repositories, and project controls content to ensure information is accurate, current, and easy to access
Review existing guidance materials for gaps, inconsistencies, or outdated information and coordinate updates with process owners and subject matter experts

Process Support & Continuous Improvement (25–30%)

Support updates to governance processes, workflows, and procedures based on business needs, lessons learned, and stakeholder feedback
Assist with documenting current-state and future-state processes, including step-by-step instructions, decision points, roles, and handoffs
Identify opportunities to improve usability, clarity, and consistency of governance materials, tools, and reporting support documents

Project Controls Support & Reporting Assistance (20–25%)

Support preparation, maintenance, and quality review of project controls documents, governance trackers, meeting materials, and reporting inputs
Assist with governance meetings by preparing agendas, maintaining action item logs, capturing updates, and organizing supporting documentation
Compile and format weekly, monthly, and leadership-level reporting materials using established templates and data sources
Help communicate process updates, document revisions, and governance resource changes to project controls and program stakeholders

Program & Team Support (10–15%)

Provide hands-on support for program planning documentation, including scope, schedule, cost controls, procurement, risk, and governance-related inputs
Maintain governance elements within Program Management Plans and related project controls documents to ensure updates are incorporated and versioned appropriately

Core Functional Responsibilities

Coordinate with project controls, governance, and functional teams to gather updates, validate content, and maintain consistent documentation
Support resolution of process, documentation, and compliance questions by researching guidance and connecting with appropriate subject matter experts
Apply project governance and project controls principles in day-to-day documentation, reporting, SharePoint maintenance, and process support activities