Project Assistant

Description

ABOUT US

Okland is a commercial general contractor and construction management company with more than 1,500 team members, delivering complex projects across healthcare, semiconductor, higher education, sports, hospitality, and other specialized markets. Founded in 1918 in Salt Lake City, we have grown for more than a century and operate throughout Utah, Arizona, and Idaho.

What Makes Okland Different?

We Create Remarkable Experiences

We believe how we build is just as important as what we build, and we approach every relationship with care. From clients and trade partners to team members and communities, we focus on creating experiences that earn trust.

We Share Success

Okland combines the stability of family ownership with employee ownership through our Employee Stock Ownership Plan. This unique structure provides the long-term perspective, and values-driven leadership that have guided our company for generations, while giving team members the opportunity to share the success they help create.

We Build Better Together

Our culture is rooted in accountability, humility, and excellence. We challenge the status quo, empower problem-solving, and trust our teams to take ownership and act. We learn from one another and work toward shared goals to deliver meaningful work with lasting impact. We invest in the next generation of construction talent through apprenticeships, internships, and scholarships for our communities. By expanding access for women, underrepresented groups, and families of our craft workforce who are first-generation college students, we strengthen the future of construction. 

ABOUT THIS OPPORTUNITY

Okland is seeking a motivated and detail-oriented administrative professional who thrives in a fast-paced construction environment and enjoys supporting project teams through coordination, communication, and document management. The Project Assistant plays a key role in keeping project operations organized while gaining exposure to construction processes, field operations, and project management fundamentals. This role is designed as a developmental steppingstone along the Project Engineer to Project Manager career path, making it an excellent opportunity for someone who is proactive, eager to learn, and interested in building a long-term career in construction operations.

YOUR DAY-TO-DAY

Project Coordination 

• Serve as the primary point of contact for project office communications, ensuring timely and professional support for employees, subcontractors, owners, and visitors.
• Coordinate project meetings, conference room scheduling, team events, onboarding activities, and site logistics for new team members.
• Prepare, distribute, and maintain meeting minutes for OAC, subcontractor coordination, and internal project meetings.

Document Control & Reporting 

• Maintain project documentation, digital plan sets, RFIs, specifications, drawings, inspections, and field reports within Autodesk Construction Cloud (ACC), Autodesk Build, and Bluebeam.
• Manage document version control by retrieving, filing, posting, and hyperlinking updated project information from FTP sites and other project platforms.
• Support project reporting through data entry, timecard processing, project photo documentation, weekly progress reporting, and tracking completion of field-related action items.

Office Operations 

• Keep project office operations running smoothly by managing supplies, filing systems, records, correspondence, and administrative support for the project team.
• Coordinate project lunches, vendor visits, and other day-to-day office activities while maintaining a professional and welcoming environment.
• Regularly walk active construction sites to assist with project documentation, progress tracking, and field support activities.

YOU’RE READY FOR THIS ROLE IF YOU HAVE

• High school diploma or equivalent required; associate's degree, coursework, or certifications in business, construction, or a related field are a plus.
• 2+ years of administrative, project coordination, or office support experience, preferably within the construction, engineering, or related industries.
• Experience supporting project management teams in a fast-paced environment while managing multiple priorities and maintaining a high level of organization and accuracy.
• Proficiency in Microsoft Office Suite, particularly Word and Excel, with experience performing data entry, preparing reports, and maintaining project records.
• Strong communication, problem-solving, and organizational skills, with the ability to work independently, maintain confidentiality, and collaborate effectively with field and office teams.
• Experience with construction technology platforms such as Autodesk Construction Cloud (ACC), Autodesk Build, Bluebeam, or similar document management systems is preferred.
• Ability to periodically walk active construction sites, support project documentation efforts, and work occasional overtime to meet project demands.

WHAT WE OFFER

Culture & Recognition

Consistently recognized as a Best Place to Work in Utah, Arizona, and Idaho.

Pay, Ownership & Retirement

Weekly pay, competitive salary and bonus incentives, ESOP employee ownership, and an industry-leading 401(k) with a 6% employer match.

Benefits & Wellbeing

Free healthcare plan option plus medical, dental, vision, life, and disability coverage, paid parental leave, financial wellness tools, Employee Assistance Program, and mental health support.

Perks & Projects

Rewards including pro sports tickets, fitness memberships, travel vouchers, paid work anniversary sabbaticals, and award-winning projects recognized by AIA, ENR, and AGC.

PHYSICAL ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 20 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.

EEO STATEMENT

Okland is an equal opportunity employer and considers all applicants for employment based on merit, competence, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Applicants will be considered regardless of their race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state, or local law. In addition to complying with all applicable laws, Okland also has a strong commitment to inclusion.

VISA AND SPONSORSHIP

Must be currently legally authorized to work in the US without sponsorship for employment visa status (e.g. H1B Status, O -1, CPT, OT, etc.). Unless specifically stated in this job posting, we are unable to sponsor or take over sponsorship of an employment visa at this time.