PROJECT ASSISTANT - OPERATIONAL LEADERSHIP

Job purpose

Chinatown Service Center (CSC) is a multi-service, community health center, which provides compassionate, multi-lingual and culturally sensitive care to the communities of Chinatown, San Gabriel Valley and beyond. Our mission is to provide outstanding services and advocacy that promote better quality of life and equal opportunity for immigrants and other communities.

Provides support for the Operational Leadership by delivering superior level administrative clerical support. The Project Assistant to Operational Leadership will implement administrative systems, procedures, policies and contribute to administrative projects. The Project Assistant will also utilize critical thinking skills in the performance of office support and operational/supervisory support functions. This position is also responsible for creating presentations, preparing accurate reports and managing meeting notes. The Project Assistant will work independently in carrying out assignments to completion with time sensitive deadlines. Must have excellent communication skills and be able to interact with Executives, Managers, Providers and employees in all departments and levels. A key skill will be dealing with non-routine matters such as special projects, with minimum specific instructions.

Duties and responsibilities

• Provide administrative and clerical support to the COO, Directors, Managers and other Operational Leadership.
• Prepare information and research for Operational Leadership as needed.
• Schedule meetings, create appointments, and may need to take meeting notes as well as project manage action items.
• Must have strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Proactive approach to problem-solving with strong decision making skills.
• In collaboration with Operational leadership assist in maintaining clinic "audit ready" at all times.
• Follow through on any and all Corrective Action Plan (CAP) items as a result of audits performed.
• Manages calendars for operational leadership.
• Organizes staff meetings, trainings and other committee meetings.
• Responsible for accurate and timely minutes of meetings maintaining organized record of meetings, reproducing packets, developing agendas, coordinating logistics of events including food, drink, room reservation.
• Arranges conference calls; organizes and maintains paper and electronic files.
• Disseminates information by use of telephone, or email.
• Travel to different locations as needed.
• Other duties as assigned.

Qualifications

• Bachelor's Degree in Public Health and or equivalent.
• Excellent administrative, interpersonal, time management and organizational skills.
• Familiarity with Microsoft Office Software (Word, Access, Excel, PowerPoint).
• Ability to work effectively and diplomatically with a wide range of people.
• Proficiency in written and verbal English and targeted language.
• Able to work effectively while multi-tasking.
• Bilingual in English and Spanish or Mandarin/Cantonese preferred

Compliance with the Americans with Disabilities Act (ADA)

Our center is dedicated to fostering an environment that is inclusive and accessible, welcoming everyone with open arms. We strictly follow the guidelines outlined by the Americans with Disabilities Act (ADA), which includes a prohibition on discrimination in employment practices and other terms and conditions of employment.

By joining us, you will become part of an organization that cherishes diversity, inclusivity, and equal opportunity. Together, we can make a meaningful difference in our community and positively influence the lives of those we serve.