Project Assistant

Compensation We Offer

• The initial compensation for this position ranges from $22.95 - $28.23 per hour; depending on experience, location, and internal equity considerations.   
• 7.5% Bilingual Differential for qualified positions** 

Benefits We Offer

• Benefits Eligibility starts on day ONE 
• We provide a robust benefits package which includes medical, dental, vision, See our Benefits Page HERE.
• 401K Employer Match up to 4% 
• Competitive Time Off Plans 

Must meet eligibility requirements based on employment status 

**Must meet eligibility requirements 

This position will work alongside the respective Project Manager and the project team and provide support to effectively guide the project team and or department to achieve its goals and deliverables. This might include handling details related to conducting research, drafting, and formatting reports and presentations, keeping project management tracking systems updated and coordinating correspondence from project team members. This position has a thorough understanding of project objectives and goals, ensuring all team members have the resources needed. Works in concert with project managers, project team or other assistants to ensure smooth and timely project completion.

• Works collaboratively with the project manager, project and cross-functional teams (internal and external) to maximize productivity, contributing to the entire project lifecycle.
• Provides a variety of administrative support activities including but not limited to schedule management, performing outreach, tracking budgets and overseeing the minute details associated with complex task tracking, assist in the preparation and distribution of project materials, formatting reports (i.e. progress reports, workflows, PowerPoint presentations, training materials) reconciliation of expense reports, mileage claims, ordering of office supplies and equipment and other routine tasks.
• Coordinates with the internal team and external partners/vendors to schedule appointments and ensure project objectives/tasks are achieved.
• Organize and monitor schedules and see that deadlines are met.
• Completes relevant project documentation (Gantt chart, task assignments, process documentation, workflows, and other reports).
• Edits agency documents for grammar, spelling, and formatting. May recommend or alert project team members to the need for revisions to documents based upon extensive knowledge of agency and outside organization contact and experience.
• Keep records of all information related to project for documentation, clarification, and presentation to management.
• Arranges contracts, purchase orders and expenditure authorization forms for approval and chase invoices to ensure accurate payment.
• Responds to email or telephone inquiries and convey accurate information promptly and appropriately.
• As a representative of the agency, maintains appropriate professional and courteous manner in communicating with members of outside agencies, vendors, clients, and families.
• Provides support to new and/or cross-functional projects set up and take off and support preparation of close out documents.
• Data entry, literature review/web-based research.
• Participates in committees or work teams or related agency activities.
• Coordinates and manages special events.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Associates degree in a relevant field and three (3) years progressive experience in the field of project management, behavioral health/healthcare and/or related area, and with an Electronic Health Record (EHR) system, or equivalent combination of education and experience (two years of relevant experience equals one year of education)
• Must pass Department of Justice (DOJ), Federal Bureau of Investigations (FBI), and Child Abuse Index Check (CAIC) background clearance.