Project Assistant

Location: Kansas City, MO
Job Type: Contract-to-Hire
Work Schedule: 100% Onsite (No Remote or Hybrid)

Position Overview

We are seeking a professional, detail-oriented Project Assistant for a contract-to-hire opportunity with our client in Kansas City, MO. This position will provide administrative and project coordination support, with an initial focus on document control and document management.

The ideal candidate is a highly organized, proactive self-starter with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities

• Manage project documentation, including document control, file organization, tracking, and maintaining accurate project records.

• Maintain project email inboxes and coordinate project-related correspondence.

• Track project progress, maintain tracking systems, and prepare monthly status reports.

• Assist with project specifications, revisions, change documentation, and final deliverables.

• Research project information and respond to internal and external inquiries.

• Record and distribute meeting minutes from Project Manager meetings.

• Prepare memos, correspondence, reports, presentations, and other project documents.

• Maintain department calendars, project schedules, and team rosters.

• Coordinate meetings, conference room reservations, travel arrangements, and client/vendor lunches.

• Assist with Microsoft PowerPoint presentations and utilize Microsoft Access for data management.

• Coordinate with internal departments to support project administrative needs.

• Maintain office supplies, filing systems, and equipment arrangements.

• Assist with weekly timecards and other administrative reporting.

• Provide additional administrative and project coordination support as needed.

Qualifications

• High school diploma or equivalent with 5+ years of relevant administrative or clerical experience.

• Associate degree with 4+ years of relevant experience, or bachelor's degree with 2+ years of relevant experience.

• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint, is required.

• Experience with document control, document management, or project administration is highly desirable.

• Strong organizational skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Professional demeanor and ability to interact effectively with project managers, clients, vendors, and internal teams.

• Ability to work independently, take initiative, and manage competing deadlines.

• Experience supporting multiple projects or teams in a fast-paced environment is preferred.

• Backgrounds in project coordination, logistics, customer service, or administrative operations are encouraged.