Project Assistant

Job Description: This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested General administrative support for client projects. Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.

Project Assistant
12 month contract
Greensburg, PA

Job Description:
This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested

• General administrative support for client projects.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation, and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Real Estate Meetings.
• Answer phones and direct calls
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Process Purchase Orders for Vendors.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clericals needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned
• Complies with all policies and standards

Requirements:

• High School Diploma/GED Required and min 3 yrs relevant exp.
• Applicable office/clerical experience preferred
• Proficient in Microsoft Word, Excel, Access and PowerPoint required.

Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located.

ESPO Corporation
www.espocorp.com
630-789-2525
View all open jobs at www.espocorp.com/jobs

Leaders in Technical Recruiting & Staffing since 1965

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.