Project Assistant – Housing Programs & Administration

Onsite | Boston, MA | 8-Month Contract | Monday–Friday

Sigma, Inc. is seeking a Project Assistant / Program Assistant to support the Mayor’s Office of Housing (MOH) in Boston, MA. This is a full-time, 100% onsite contract opportunity for an organized administrative professional with experience in program support, data entry, customer service, outreach, reporting, contracts, and office administration.

Important: Candidates must currently reside in Boston, including Boston, Roxbury, West Roxbury, Mattapan, or Dorchester. This position is not eligible for hybrid or remote work.

Job Responsibilities

• Provide professional customer service and information to clients and community members by phone, email, and in person
• Support housing programs, projects, contracts, and day-to-day office operations
• Assist with workshops, outreach activities, marketing efforts, and one-on-one client support
• Perform accurate data entry and maintain electronic and physical records
• Prepare bulk mailings, advertisements, email communications, and other outreach materials
• Assist with Requests for Proposals (RFPs), service orders, contracts, invoices, and payment processing
• Prepare and track enrollment and commitment forms
• Track program budgets, production, enrollment, and performance metrics
• Conduct research and prepare reports, presentations, and other program materials
• Coordinate with other departments and divisions to support program operations and telephone coverage
• Assist with special projects and other administrative duties as assigned
• Maintain accurate documentation while handling multiple priorities and deadlines

Required Qualifications

• Minimum 2 years of full-time or equivalent part-time administrative experience
• Strong communication and interpersonal skills
• Excellent organization, follow-up, and time-management abilities
• Strong attention to detail and accuracy
• Ability to work independently with minimal supervision
• Ability to exercise sound judgment and handle confidential or sensitive information
• Comfortable managing multiple administrative projects and priorities
• Proficiency with computer-based office applications

Preferred Qualifications

Experience with:

• Public administration
• Housing programs or affordable housing
• Program management
• Real estate
• Government or municipal programs
• Community outreach
• Contract and invoice administration
• Budget and performance tracking
• Microsoft Word and Excel
• Salesforce
• Google Workspace / Google Suite
• Desktop, mobile, and web-based applications

Language Skills

Conversational English/Spanish bilingual skills are highly desired.

Residency Requirement

Boston residency is required.

Qualified candidates should currently reside in:

• Boston
• Roxbury
• West Roxbury
• Mattapan
• Dorchester

Schedule & Work Arrangement

• Monday–Friday
• Full-Time
• 100% Onsite
• No Hybrid or Remote Schedule
• Location: 26 Court Street, Boston, MA

Contract Details

• Job Title: Project Assistant / Program Assistant
• Client: Mayor’s Office of Housing – City of Boston
• Location: Boston, MA
• Duration: 8-Month Contract
• Work Arrangement: Onsite
• Schedule: Monday–Friday
• Residency: Boston residency required