Project Accounts Payable Specialist

In this role, you will support the accounting department by assisting with incoming payments, data entry, bank and credit card reconciliations, and other essential accounting tasks. Ensure all bills are coded, authorized and entered into Quickbooks Enterprise Desktop, matching to purchase orders.

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

 What We Offer

• Competitive salary based on experience
• On site Health Club
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays

Job Summary
We are seeking an AP Specialists to join our team. In this role, you will support the accounting department by assisting with incoming payments, data entry, bank and credit card reconciliations, and other essential accounting tasks. The ideal candidate is highly organized with strong mathematical and problem-solving skills. Some experience in financial preparation and analytics is preferred. Project based accounting a plus. 
 
Responsibilities 

• Prepare customer invoices and submit to client preferred portal and follow up for timely payments
• Ensure all bills are coded, authorized and entered into Quickbooks Enterprise Desktop, matching to purchase orders 
• Reconcile Supplier invoices and obtain when necessary
• Verify the accuracy of transactions that have been entered
• Communicate with vendors and suppliers to ensure accuracy of charges and payments
• Analyze financial information and present to management
• Assist in the month end close process 
• Prepare Ad-hoc reports as requested
• High level of accuracy and attention to detail
• Monitor General email accounts and distribute information to appropriate channels
• Excellent problem solving skills, ability to change , and resolve disputes
• Maintain up-to-date knowledge of industry trends and developments
• Work with Global team 

Qualifications

• Bachelor’s degree in accounting or a related financial field 
• 1 to 3 years' experience in Accounts Payable (required)
• Working knowledge of accounting and bookkeeping
• Good with spreadsheets, experienced in Microsoft Excel, QuickBooks (Desktop), and basic accounting systems
• Strong Data Entry Skills 
• Strong mathematical and analytical skills
• Excellent attention to detail, time management, and communication skills

 Professional experience is required.