Program Manager - Pediatrics (Kansas LEND and Community-Based Programs)

Department:

SOM KC Pediatrics (PEDS)

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Behavioral Pediatrics

Position Title:

Program Manager - Pediatrics (Kansas LEND and Community-Based Programs)

Job Family Group:

Professional Staff

Job Description Summary:

The Program Manager provides operational management and coordination for the Kansas Leadership Education in Neurodevelopmental and Related Disabilities (LEND) Program, a federally funded interdisciplinary training and workforce development program serving individuals with neurodevelopmental disabilities and their families. Kansas LEND spans interdisciplinary training, workforce development, clinical and community initiatives, professional development and technical assistance, program evaluation, and statewide partnerships.

Under the direction of the LEND Program Director, the Program Manager provides centralized operational management across LEND program components and coordinates the work of faculty, staff, trainees, programs, and partners. The position manages program workplans, timelines, deliverables, reporting requirements, operational processes, and cross-functional coordination; monitors progress toward grant goals; supports coordination and supervision of program staff; and helps ensure that training, evaluation, partnership, and other program activities are integrated and move effectively from planning through implementation. The Program Manager works closely with staff responsible for specialized training, evaluation, data, and program activities. The position provides program-level coordination and oversight across these functions while establishing efficient systems, clear roles and responsibilities, and effective communication and accountability.

Depending on assigned effort and funding, the Program Manager may also support related programs and initiatives focused on child health, developmental disabilities, community engagement, and community-based research. This may include program development, evaluation, dissemination, partnership development, and development of new initiatives and funding proposals.

Job Description:

Job Duties:

Manage program operations

• Manage day-to-day LEND activities, work plans, timelines, and follow-up across training, evaluation, clinical/community, professional development and technical assistance, partnerships, and other program activities.
• Monitor progress across workstreams, identify barriers and outstanding needs, help resolve implementation issues, and bring items requiring direction to the Program Director.

Manage and coordinate program staff

• Support day-to-day coordination of LEND staff, clarify expectations and priorities, facilitate team communication, monitor assigned work, and promote effective collaboration.
• Support clear roles, responsibilities, timelines, and accountability across program functions and supervise staff or other personnel as assigned.

Oversee training program operations

• Provide program-level oversight and integration of LEND training operations, working with training leadership and staff to ensure training activities, requirements, timelines, and deliverables are completed and aligned with program and grant objectives.
• Supervise staff responsible for training coordination or directly manage assigned training functions.

Oversee evaluation and performance monitoring

• Provide program-level oversight and integration of evaluation and performance monitoring, working with evaluation and data personnel to ensure required measures, data, and deliverables support grant requirements, reporting, and program decision-making.

Manage program infrastructure

• Develop, implement, and improve program procedures, workflows, tracking systems, records, and shared resources, including SharePoint, to support consistent program operations across program functions.

Manage reporting and grant monitoring

• Coordinate information for HRSA progress reports, annual reports, and other program reporting; monitor accomplishments and deliverables; and work with evaluation and data personnel to ensure required information is documented and reporting requirements and deadlines are met.

Coordinate partnerships

• Support relationships with community, university, healthcare, state, and other partners; coordinate partner activities and communication; identify opportunities for collaboration; and represent Kansas LEND with external partners as appropriate.

Support program development and funding activities

• Coordinate information and contribute to planning, drafting, and review for new initiatives, proposals, and grant applications under the direction of program leadership.

Support dissemination and communication of program impact

• Synthesize program and evaluation information to communicate program reach, outcomes, and impact through reports, presentations, and other dissemination activities.

Lead operational continuous improvement

• Identify opportunities to improve coordination, communication, workflows, and efficiency; develop and implement improvements across program functions; and use program and evaluation information to identify gaps, emerging needs, and opportunities for improvement.

Support related programs and initiatives.

• Provide program management, partnership, dissemination, or program development support to related initiatives as assigned and consistent with the position's funding and level of effort.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Seven (7) years of experience managing or providing substantial coordination of complex programs, projects, grant-funded initiatives, training programs, or community-based initiatives. Relevant education may be substituted for experience on a year for year basis.
• Experience mentoring, or providing day-to-day guidance to staff, trainees, students, or project contributors.
• Experience developing or improving program procedures, workflows, tracking systems, or related operational processes.

Preferred Qualifications

Education: Bachelor's degree in education, public health, health sciences, social work, psychology, program evaluation, research administration, public administration, or a related field.

Work Experience:

• Experience with federally funded programs, grant reporting, or grant-funded program implementation, including NIH, HRSA or other sponsored programs.
• Experience with maternal and child health, developmental disabilities, behavioral health, early childhood systems, healthcare, higher education, workforce development, community-based research, or related programs.
• Experience developing and maintaining partnerships with community organizations, healthcare systems, state agencies, or other external organizations.
• Experience contributing to grant writing, program planning, or program development activities.
• Experience with program evaluation, data systems, or continuous quality improvement.
• Experience with SharePoint, Microsoft 365, REDCap, Qualtrics, or similar collaborative and data-management platforms.
• Supervisory experience.
• Experience working with rural or underserved communities.

Skills

• Organization
• Problem-solving
• Communication
• Collaboration
• Mentorship
• Leadership
• Program Management
• Project Management

Required Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$60,800.00 - $91,200.00

Minimum

$60,800.00

Midpoint

$76,000.00

Maximum

$91,200.00