Program Coordinator 2 - Grants and Contracts - Health and Human Services

Program Coordinator 2 - Grants and Contracts - Health and Human Services

Salary

$33.15 - $44.47 Hourly

Location

Salem, OR

Job Type

Full-time Regular

Job Number

082-2026-2

Department

Health and Human Services

Division

HHS - Health Administrative Services

Opening Date

10/30/2026

Closing Date

11/11/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

06

• Description
• Benefits
• Questions

Marion County requires on-site work. Remote work is not available.

Marion County Health & Human Services is seeking a motivated, detail-oriented professional to join our Administrative Services team as a Grants and Contracts Coordinator (Program Coordinator 2). This position plays an important role in identifying new funding opportunities, developing grant applications, managing grant awards, and supporting contract development and administration. The ideal candidate is organized, analytical, an experienced grant writer, and enjoys collaborating with others to improve processes, ensure accountability, and secure resources that support essential health and human services in our community. If youre passionate about public service and want to make a meaningful impact behind the scenes, we encourage you to apply!

GENERAL STATEMENT OF DUTIES

Perform research, planning, design, development, implementation, monitoring and evaluation of complex department or countywide programs, projects or grants. Recommend appropriate courses of action based on extensive evaluation and analysis of respective program effectiveness. Fulfills the primary responsibility of coordinating and monitoring of resources to improve the quality of client services. Incumbents possess backgrounds of specific preparation in the appropriate discipline. Assignments are performed without close supervision.

SUPERVISION RECEIVED

Work under the general direction of assigned management personnel.

SUPERVISION EXERCISED

Supervision is not a responsibility of this classification; however, incumbents in this classification may exercise lead responsibilities over one or more employees engaged in closely related duties.

Typical Duties - Duties include, but are not limited to the following

Grant Research, Development, and Applications

• Research, identify, and evaluate grant opportunities from federal, state, local, and other funding sources that align with departmental programs, services, and strategic priorities.
• Maintain a centralized inventory of available and upcoming grant opportunities, including eligibility requirements, funding amounts, application deadlines, and anticipated award timelines.
• Analyze grant requirements, funding restrictions, eligibility criteria, and potential financial or operational obligations to determine suitability for departmental programs.
• Collaborate with program managers, department leadership, Finance, and other stakeholders to develop grant proposals, program narratives, budgets, performance measures, and supporting documentation.
• Coordinate and prepare grant applications, ensuring submissions are accurate, complete, competitive, and consistent with funding requirements and departmental objectives.
• Coordinate internal reviews and approvals, including Board of Commissioner approval, and process grant documentation through the contracts management system.
• Establish and maintain relationships with funding agencies and grant administrators to clarify requirements, identify new opportunities, and support successful applications.
• Monitor the status of submitted grant applications, coordinate responses to requests for additional information, and communicate funding decisions to appropriate departmental staff.

Grant Administration, Compliance, and Performance Monitoring

• Coordinate the administration of awarded grants, including grant agreements, amendments, renewals, extensions, and closeout activities.
• Develop and maintain a centralized grant tracking system that includes funding amounts, grant periods, reporting deadlines, expenditure requirements, performance measures, and other contractual obligations.
• Monitor grant progress and coordinate with program managers and Finance to ensure grant activities, expenditures, and deliverables remain consistent with approved applications, budgets, and funding agreements.
• Review and interpret applicable federal, state, and local grant requirements, funding restrictions, and departmental policies to support compliance.
• Coordinate preparation and timely submission of required financial, programmatic, and performance reports to funding agencies.
• Identify potential compliance issues, missed deadlines, expenditure concerns, or performance deficiencies, and work with appropriate staff to develop and monitor corrective actions.
• Assist with the development and maintenance of grant-related procedures, documentation standards, monitoring tools, and internal controls.
• Coordinate grant modifications, budget revisions, extensions, and other changes with funding agencies and internal stakeholders.
• Maintain grant files and supporting documentation to ensure records are accurate, complete, organized, and available for monitoring reviews, audits, and reporting.
• Assist with grant-related audits, site visits, monitoring reviews, and funding agency inquiries by coordinating documentation and responses.
• Track grant outcomes, funding utilization, and performance measures; prepare reports and recommendations to support management decisions.

Contract Development, Procurement, and Administration

• Compose, coordinate, and review contracts, leases, amendments, intergovernmental agreements, and associated documents, including agreements involving incoming funds, grants, and other funding sources.
• Review contracts and agreements prepared by outside agencies to identify potential compliance concerns, administrative requirements, and areas requiring clarification or revision.
• Interpret and apply Marion County Public Contracting Rules, departmental policies and procedures, and applicable state and federal requirements throughout contract development and administration.
• Analyze contracted services and associated risks to identify appropriate indemnification provisions, insurance requirements, licensing obligations, and other contractual terms, coordinating with County Legal Counsel, Risk Management, and other appropriate staff as necessary.
• Coordinate contract review, approval, signature routing, distribution, and record retention according to County policies and procedures, including the delivery of contact documents to other county buildings.
• Develop and maintain standardized contract templates and boilerplates, including agreements for subcontractors receiving pass-through funding from state or other funding agencies, and coordinate required legal review.
• Assist with planning, developing, issuing, and administering competitive solicitations, including Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other procurement processes.
• Coordinate with County procurement and compliance personnel, program supervisors, and other stakeholders to ensure solicitations and resulting contracts comply with applicable public contracting requirements.
• Utilize applicable procurement resources and electronic systems, including State of Oregon e-procurement resources, to support competitive solicitation and contracting activities.
• Maintain electronic contract records and monitor agreement periods, renewal dates, insurance certificates, licenses, reporting requirements, and other contractual obligations.
• Identify and communicate contract deficiencies or areas of noncompliance and coordinate appropriate follow-up with contractors, program staff, and management.
• Serve as a resource to department staff, service providers, funding agencies, and other County departments regarding contract processes, documentation requirements, and administrative procedures.
• Participate in department committees and advisory groups as needed, present to department leaders on proposals, analysis, and grant outcomes.
• Other duties as assigned by your supervisor.
• Response Level 2: In the event of an emergency, employee makes a reasonable effort to report to work. Employee may be required to perform duties outside of their regularly assigned duties. Employee may be requested to work an extended or flexible schedule. Staff at this response level must complete Incident Command System 100 and 700 on-line or in-person training.

Requirements for the Position

EXPERIENCE AND TRAINING

• Bachelors degree in public or business administration, social work or related field; AND
• Two years of responsible experience in program coordination, planning, development and evaluation; OR
• Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

SPECIAL REQUIREMENTS

• Must possess a current drivers license in the applicants state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.
• The finalist for this position will be required to pass a criminal history background check; however conviction of a crime may not necessarily disqualify an individual for this position.
• Must not be excluded from participation in the federal health care programs (Medicaid, Medicare and other federally funded programs that provide health benefits); AND must not be excluded from participating in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).
• This position is represented by a union.
• This is a full-time regular position, which is eligible for overtime.
• Typical Work Schedule: Monday - Friday, 8:00 am - 5:00 pm, with flexibility depending upon department and program needs.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of methods and techniques of program research, design, development, implementation, monitoring and evaluation; principles and practices of contract monitoring; grant writing techniques; methodologies of program assessment and evaluation; resources available necessary to plan, develop and administer programs in areas of specialty.

Skill and ability in English usage, spelling, grammar and punctuation; basic mathematics; applying knowledge to the development, implementing and evaluating of programs; setting goals, planning, establishing and implementing procedures; compiling data from various sources, analyzing data, preparing evaluative reports and integrating plans; developing and maintaining productive liaison and contacts with citizen boards, commissions, public and private agencies, department programs and County departments; communicating clearly and concisely, both orally and in writing; effectively analyzing data and results of evaluative research; establishing and maintaining positive working relationships with coworkers and the public.

PHYSICAL REQUIREMENTS

Operates a motor vehicle; sees using depth perception; stands; sits; moves about the work area; bends forward; lifts, pushes, pulls, and carries up to 5 lbs. for up to 10 feet; moves carts weighing up to 5 lbs.; operates a keyboard; speaks clearly and audibly; reads a 12-pt. font; hears a normal speech level; may enter buildings/housing development sites that may be at various phases of development/construction.

PUBLIC SERVICE LOAN FORGIVENESS

Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP

Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE

• One of the following:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR

• Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR

• Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:

• A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR

• Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail Human Resources if you wish to request an accommodation.

Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.

Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, click here. For a complete and detailed overview of the MCEA benefits package, click here, and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.

Salary and benefits are subject to union contract negotiations and may change as a result.

01

To receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?

• Yes
• No

02

What is the highest level of education you have successfully completed?

• GED
• High School
• At least 1 year of college (31 semester or 45 quarter credits)
• Associate degree (62 semester or 90 quarter credits)
• At least 3 years of college (93 semester or 135 quarter credits)
• Bachelors degree (124 semester or 180 quarter credits)
• Masters degree (155 semester or 225 quarter credits)
• Doctorate degree (186 semester or 270 quarter credits)
• None of the above

03

How many years of professional experience do you have researching and identifying grant funding opportunities? One year of work experience is equal to 2,080 hours.

• None
• Less than 2 years
• 2 to 3 years
• 4 years or more
• None of the above

04

How many years of professional experience do you have developing and writing grant applications or funding proposals? One year of work experience is equal to 2,080 hours)

• None
• Less than 2 years
• 2 to 3 years
• 4 years or more
• None of the above

05

Briefly describe a grant application or funding proposal you helped develop or write. Include the type of grant, your specific responsibilities, and whether the application was successful. Please identify the employer or position where you gained this experience.

06

How many years of professional experience do you have drafting, reviewing, or modifying contracts, agreements, or amendments? (One year of work experience is equal to 2,080 hours)

• None
• Less than 2 years
• 2 to 3 years
• 4 years or more
• None of the above

07

How many years of professional experience do you have coordinating reviews, approvals, signatures, or compliance requirements? (One year of work experience is equal to 2,080 hours)

• None
• Less than 2 years
• 2 to 3 years
• 4 years or more
• None of the above

08

Briefly describe your experience preparing or processing contracts. Provide an example of a contract you worked on, including the type of agreement and your specific responsibilities. Please identify the employer or position where you gained this experience.

09

How many years of professional experience do you have monitoring or administering grants or contracts, including tracking deadlines, preparing reports, monitoring performance, or ensuring compliance with funding or contract requirements?

• None
• Less than 2 years
• 2 to 3 years
• 4 years or more

Required Question

Employer Marion County

Address PO BOX 14500

Salem, Oregon, 97309

Phone (503) 566-3949

Website https://www.co.marion.or.us/HR/Pages/jobs.aspx