| Location | Golden, CO |
| Salary | $25.93–$41.48 Per Hour |
Program Assistant I- Campus at Lookout Mountain
Salary
$25.93 - $41.48 Hourly
Location
Golden, CO
Job Type
Full Time
Job Number
IKA- 07417 11/4/26
Department
Colorado Department of Human Services
Division
OCYF - Lookout Mountain Youth Services Center
Opening Date
11/03/2026
Closing Date
11/22/2026 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
2901 Ford St, Golden, CO 80401
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Jazzma.Gamboa@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
About the Division of Youth Services:
The mission of the Division of Youth Services (DYS) is to protect, restore and improve public safety utilizing a continuum of care that provides effective supervision, promotes accountability to victims and communities, and helps youth lead constructive lives through positive youth development. The strategic goal of DYS is to operate healthy trauma-responsive organizational environments as demonstrated through prosocial, safe, and non-violent interactions.
DYS provides a continuum of services that encompass juvenile detention, assessment, commitment and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates 15 secure facilities that serve youth between the ages of 10 and 21, who are pre-adjudicated, sentenced, or committed. For pre-adjudicated youth, the Division is also responsible for the management and oversight of the Colorado Youth Detention Continuum; a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State. We have many opportunities within DYS to positively impact youth and families.
We invite you to explore the DYS website and learn about the services provided to youth, families, and local communities in the State of Colorado at: https://www.colorado.gov/cdhs/dys
You are required to work at your assigned work location during your scheduled work times.
Lookout Mtn Youth Services Center
2901 Ford St
Golden CO, 80401
Please note: Work arrangements are subject to change at any time.
Description of Job
About the Position:
This Program Assistant I (PA) exists to provide high-level technical office management for the Education Work Unit and acts as a school registrar. The PA provides support services, organization, and execution of delegated duties and support for the educational team. Additionally, this position is responsible for the obtaining, maintenance and legal documentation of educational records in TRAILS and/or the student information system used by DYS Education, This position runs yearly, quarterly, and monthly reports for Quality assurance monitoring, course and credits, graduation plans, and Special Education communications and timelines which are legal documentation. The PA must develop and manage accurate student files, request and supply accurate transcripts, and attend to timekeeping and hiring processes and is also responsible for updating and maintaining the school roster using Microsoft Excel and Access while serving as a site expert on the student information system implemented state-wide. This position determines the best reports to track educational outcomes and can be assigned the duties as site-based librarian and participates in all required trainings.
Registar & Education System Data and Monitoring:
Collaboratively develops, organizes, implements, trains, and maintains systems and administrative work procedures for the educational department.
Makes decisions that affect education department operations including management of administrative functions related to educational services. Implement and maintain a detailed communication line between principal and central office to ensure effective and efficient communication with Principal, central office as well as staff on the campus
Creates and manages various data, program and student information and correspondence tracking systems for the educational department.
Design, create and maintain filing and reporting systems for official DYS documentation.
Implements and maintains computer spreadsheet (Excel), google docs and google sheets as directed, and database (Access) forms to compile and report pertinent information, to include commitment statistical information involving the educational department and HR processes.
Uses online and external systems for federal reporting and for maintaining accurate records and information for all human resources information as well as education outcomes
Primary contact with the public, staff and educational agencies as the first person to respond to inquiries regarding education process and determines to whom the inquiry should go
Inputs educational information into the Trails database, SIS, and required data management sources to include the Civil Right Data Collection spreadsheets and Title 1 Federal Grant time and effort management with at least a 95% accuracy.
Creates monitoring spreadsheets and uses shared databases for all federal and educational processes identified in QAYS standards or as required for Title 1 or the Office of Civil Rights. Prepare education reports, collect and organize data for facility, state reporting, and federal reporting
Assure monthly and quarterly monitoring systems are in place and updated and student files and gradebooks and attendance are updated as expected
Complete student transcripts and respond to the request thereof within specified timelines; make decisions to align courses with graduation plans and monitor and know credit needs, conversions, and courses in DYS. Update graduation plans, prepare daily schedules, manage student records, and train other education staff. Know and follow the QAYS standards for education
Analyze and validate accuracy of data received for computer input into DYS system; must review all teacher data which includes attendance to assure accuracy
Responsible for proper handling of confidential client information in accordance with the regulations prescribed by the Health Insurance Portability and Accountability Act (HIPAA) and for Federal Education Rights (FERPA); align all practices to mandates from Colorado Department of Education as well as the Division of Youth Services
Completes all DYS training requirements while meeting deadlines; this may require travel.
Assure calendar collaboration across the facility and education team, documenting and assuring that required meeting timelines are met
Financial and Budget Monitoring:
Collaborating in planning the educational budget for the site, including estimating costs based on previous year expenditures, including computer equipment, educational materials, furniture and office supplies with approval from the principal.
Preparing reports of expenditures and designing and maintaining a comprehensive and fluid ordering system
Purchases material as needed and provides monthly reporting to DYS Education Central Office
maintaining a purchase card and complying with all audits and tracking mechanisms including keeping detailed quarterly and annual records of computers, student use Chromebooks, and other inventory appropriate items; this list must be shared
Information System and Training Liaison/ YCTO:
Human Resources Liasion:
Other Duties as Assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
Experience Only:
Four (4) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned to this position equal tofour (4) years
Preferred Qualifications:
Highly organized and able to manage multiple projects
Evidence of working in an office or school environment.
Proficient use of google suite
Experience with Microsoft Office suite
Proficient in Excel
Team work and collaboration
Interpersonal Skills
Experience with difficult situations and people
Data entry experience
Conditions of Employment:
CDHS Selection Process Explanation
Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.
Minimum Qualification Screening Process
A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form. Do not use "see resume" or "see attached."
You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.
Comparative Analysis Process - Structured Application Review
After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing.
Your Work Experience/Job Duties
Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.
If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.
Supplemental Questions
Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).
Appeal Rights
You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.
You or your representative must sign and submit the official appeal form for review.
You can find the official appeal form here.
You must be deliver the official appeal form to the State Personnel Board:
By email (dpa_state.personnelboard@state.co.us), or
Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or
Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or
Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
Contact the State Personnel Board for assistance:
At (303) 866-3300, or
Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Directors Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.
Supplemental Information
How to apply to the State of Colorado(Youtube Video, Runtime 3:59, Closed Captions Available)
About Us & Benefits
If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program.
Our Values
We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
ADA Accommodations
CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.
This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.
EEO Statement
The State of Colorado is an equal opportunity employer
We are committed to increasing a "Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a "Colorado for ALL" drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Additional Support For Your Application
Toll Free Applicant Technical Support
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
02
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
03
If you are a current or former State of Colorado employee, please list your employee number (starts with 997…). Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process. If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience).
04
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
05
Please indicate how many months of full time (40-hour work week) general clerical or administrative service experience you have performed.
06
Check all the software applications with which you have 6 months or more of experience using.
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Please explain in detail 2-3 of the Preferred Qualifications (listed in the job announcement) that you possess.
08
Our school environment relies on this position for data entry, updating youth files, keeping track of ordering, and assuring updates, progress reports, and deadlines are tracked and met for various things while also contributing to a positive work environment and reports directly to the principal. What aspects of this position align best to your experience and would be easier for you to manage if chosen for this position? What 1-2 things would you need to learn more concretely if you were chosen for this position?
Required Question
Employer State of Colorado
Address See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website https://careers.colorado.gov/