Production Coordinator

The Production Coordinator supports *** Entertainment Television’s Strategic Communications Video team by providing operational, administrative, and logistical support in producing high-quality visual storytelling that amplifies internal and external communications across complex video productions, press junkets, influencer activations, executive support and special events. Budget, Vendor and Expense Coordination Support budgeting by tracking estimates, invoices, expenses and following up with.

Job Description:
The Production Coordinator supports *** Entertainment Television’s Strategic Communications Video team by providing operational, administrative, and logistical support in producing high-quality visual storytelling that amplifies internal and external communications across complex video productions, press junkets, influencer activations, executive support and special events. This Burbank-based role supports efficient production workflows, team calendars, vendor processes, coordinates scheduling and
budget tracking, research, organization, and light production and media management as needed.

Key Responsibilities

• Project Tracking and Workflow Coordination
• Support producers, managers, and editors by maintaining visibility across the
• team’s production and post-production slate to ensure smooth creative and
• technical execution.
• Help move projects through established production workflows by tracking next
• steps, following up on outstanding items, and communicating status updates or
• changes to the appropriate team member or internal and external stakeholders.
• Maintain professional and timely communication across multiple simultaneous
• projects.

Production and Event Logistics

• Support producers and managers with logistical preparation for video shoots, press
• junkets, remote media tours, executive presentations, internal events, and other
• productions.
• Coordinate crew information, parking, access, catering, travel details, hair and
• make-up, and other production needs.
• Provide production assistance during shoots with logistical and administrative
• support as needed.
• Deliver hard drives and media to DMC and other stakeholders.
• Team Administration, Scheduling and Team Resources
• Serve as an administrative point of coordination between Video team, Creative
• Technology and Content Operations, internal communications, publicity teams and
• other business partners and vendors.
• Maintain the team’s production and meeting calendars, including key deadlines,
• shoots, review timelines, and delivery dates.
• Schedule meetings, production and technical calls, and project check-ins across
• internal teams and external partners.
• Prepare agendas, capture meeting notes, and distribute clear follow-ups and action
• items.
• Help track team availability, production coverage, and scheduling conflicts.
• Maintain contact and distribution lists, reference documents, and other shared
• administrative resources.
• Create and maintain production documents, schedules, call sheets, technical
• sheets, and standard operating procedures.
• Build and update clean and visually consistent presentation decks using
• established templates.

Budget, Vendor and Expense Coordination

• Support budgeting by tracking estimates, invoices, expenses and following up with
• vendors, stakeholders and internal business partners as changes are
• communicated.
• Coordinate vendor and daily hire onboarding and other required administrative
• processes.
• Maintain organized financial records for reconciliation and project closeout.
• Post-Production and Delivery Support
• Track post-production schedules, review rounds, approvals, and delivery
• deadlines.
• Coordinate the routing of cuts, notes, graphics, captions, cue sheets between
• editors, producers and stakeholders.
• Maintain organized production notes, asset lists, file structures, and delivery
• records.
• Assist with basic footage organization, transcriptions, uploads, downloads and
• media preparation as needed.

Qualifications
Basic Requirements

• 2+ years experience supporting production, project coordination, communications, or related
• fields.
• Working proficiency in Microsoft Office.
• Strong organizational, communication, and multi-tasking skills.
• Light video editing and file maintenance. Familiarity with Adobe Premier.

Preferred Experience

• On-set or production-adjacent support experience.
• Experience preparing internal presentations or creative reference materials.
• Familiarity with Google Workspace tools is preferred.