Procurement Process Manager- Purchasing- Atlanta

Job Title: Procurement Process Manager- Purchasing- Atlanta

Pay Grade: L

Workplace: Hybrid- 1 to 2 days per week in office

Travel: less than 10%

Job Summary:

Under broad supervision, manages the end-to-end operational procurement lifecycle, focusing on requisition validation, purchase order (PO) execution, and P-Card program administration. Ensures the seamless transition of internal requests into authorized purchases while maintaining strict compliance with financial controls and agency procedures. Develops and executes strategies to optimize the procure-to-pay process and maintains effective working relationships with internal stakeholders and external vendors.

Key Responsibilities:

• Requisition & PO Management: Oversees the intake, review, and approval of purchase requisitions. Converts approved requests into formal Purchase Orders (POs) and manages the dispatch and lifecycle of POs to ensure timely delivery of goods and services.
• P-Card Program Administration: Leads the agency's P-Card program, including card issuance, credit limit management, and user training. Performs rigorous monthly audits of cardholder transactions to ensure documentation compliance and prevent unauthorized spend.
• Operational Analysis: Conducts comprehensive analysis of departmental spending patterns and PO lead times. Facilitates the reconciliation of "three-way match" discrepancies between POs, receipts, and invoices.
• Procurement Support & Collaboration: Collaborates with internal stakeholders to provide guidance on purchasing workflows, P-Card policies, and the proper use of the financial system for operational needs.
• Compliance: Ensures all purchasing and card activities comply with the Georgia Procurement Manual (GPM), state laws, and agency financial internal controls.
• Performs other related duties as assigned.

Required Certification: Applicant must be GCPM (Georgia Certified Purchasing Manager) and GCPCA (Georgia Certified P-Card Administrator) certified at the time of employment or within six (6) months from hire date.

Preferred Qualifications:

• 5-7 years of experience specifically managing purchase orders and P-Card programs in the public sector.
• 3-5 years of procurement and/or contracting experience in the public sector.
• 3-5 years of experience with PeopleSoft Financials
• 1+ years of experience with the Workday/Jagger.
• Proven experience with managing solicitations in the Georgia Procurement Registry.

For benefits information, please visit: https://careers.dbhdd.ga.gov/why-dbhdd/

Employment Requirements

To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:

• Drug Screening
• TB Evaluation
• Annual Influenza*
• Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

DBHDD is an Equal Opportunity Employer

It is the policy of DBHDD to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.

Associate degree in accounting or business or a directly related field from an accredited college or university and four (4) years of job-related experience in a procurement environment, which included one (1) year in a lead worker, team leader, or supervisory role; or Technical diploma in accounting or business from an accredited college or university and five (5) years of job-related experience in a procurement environment which included one (1) year in a lead worker, team leader, or supervisory role; or two (2) years of experience at the lower level Procurement Agent 3 (FEP022) or position equivalent. Note: Some positions require Georgia Procurement Manual area-specific certification(s).

Additional Information

• Agency Logo:
• Requisition ID: PRO003Y
• Number of Openings: 1
• Shift: Day Job