Procurement Analyst

Ability to handle multiple tasks and communications including technology purchases, client inquiries, supply change management, vendor ETA’s, Service Now queue and mailbox management. Work with internal business partners and external suppliers to ensure appropriate delivery of technology goods and services (e.g., computers, printers, monitors accessories).

Our client, a Commerical Banking company, is looking for a Procurement Analyst for their Toronto, ON/Hybrid location.
 
Responsibilities:

• Receive and process requests for technology goods and services.
• Consult with clients providing alternative solutions ensuring client standards, policies and guidelines are followed.
• Work with external suppliers on large requests to achieve cost reductions.
• Work with internal business partners and external suppliers to ensure appropriate delivery of technology goods and services (e.g., computers, printers, monitors accessories).
• Validate, resolve issues/concerns and process invoices ensuring proper documented audit trails are maintained for services not requisitioned through client electronic purchasing system.
• Provide input to fiscal planning process based on previous trend analysis and planned initiatives/projects identified through consultation with assigned portfolios.

 
Requirements:

• Line Of Business: Asset Management
• How many years of experience 1-2 years of experience supporting procurement and/or asset lifecycle management.
• Service Excellence--Ability to understand customer needs and expectations, provide excellent service in direct and indirect manner, and fulfill customer expectations.
• Relationship Management--Ability to establish and build healthy working relations and partnerships with clients, vendors and peers.
• Process Management--Ability to understand, monitor, update or enhance existing business or work process.
• Oral Communications--Ability to express oneself and communicate with others verbally; recognizing that verbal communication is more than just language - it includes tone, style and structure.
• Consulting--Knowledge of approaches, tools, techniques and roles and responsibilities in providing technical or business guidance to clients within and outside own area.
• Interpersonal Relationships--Knowledge of approaches, tools and techniques for working with individuals and groups in a constructive and collaborative manner.
• Written Communications--Ability to produce a variety of business documents that demonstrate command of language, clarity of thought and orderliness of presentation.
• Problem Solving--Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems.
• Understanding the difference between capital versus operating expense budgets to ensure appropriate funds are available.
• Explaining basic accounting principles when reporting on expenses.
• Assessing the best approach to correct vendor billing based on the supported LOB and restrictions related to vendor processes.
• Developing expense management reporting following established transit plans.
• Taking corrective action to follow up on billing and asset receipt discrepancies.
• Processing client requests in the prescribed manner, ensuring accuracy of allocated charges.
• Providing explanations to clients may fail to satisfy their concerns and they must be referred to a more senior staff member.
• Procurement analyst is responsible for managing 50+ Technology asset requests in the Service Now queue for IMAC, Refresh and Project activities for over 40,000 employees across client.
• This involves a detailed review of client computer requirements via Service Now ticket or email.
• Validation of client information and a thorough understanding of allocation principles prior to placing an order in PeopleSoft (procurement tool).
• Managing the request from procurement to delivery ensuring customer, vendor and onsite contacts are notified and tasks are completed promptly.
• Ability to handle multiple tasks and communications including technology purchases, client inquiries, supply change management, vendor ETA’s, Service Now queue and mailbox management.
• Fast paced environment with an unlimited supply of work, requiring continuous client focus, product knowledge and attention to details.
• 1-2 years of experience supporting procurement and/or asset lifecycle management.
• Strong knowledge of ServiceNow, specifically ticket management.
• Basic Excel knowledge.
• Understanding of technology geared towards desktop assets.
• Experience with purchasing tools such as Coupa. Equivalent tools would also be considered.
• Prior experience working within an FI or highly regulated industry. Strong asset.
• Experience working with multiple stakeholders, including internal parties and third-party vendors.
• Strong attention to detail and accuracy.
• Excellent organizational and coordination skills.
• Ability to manage multiple requests and priorities simultaneously.
• Strong problem-solving and discrepancy resolution skills.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

 
Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities