Procurement Administrator

Procurement Administrator

The Procurement Administrator is responsible for managing purchasing administration, supplier coordination, and procurement data, ensuring materials and services are delivered on time and information is accurately maintained.

Tasks & Responsibilities

1. PURCHASE ORDER & SUPPLIER MANAGEMENT

• Purchase Orders: Create, process, and track purchase orders.
• Supplier Records: Maintain accurate supplier records, contracts, and procurement documentation.
• Supplier Follow-up: Follow up with suppliers regarding quotations, order confirmations, and deliveries.
• Order Monitoring: Monitor order status and resolve delivery issues when needed.

2. CROSS-FUNCTIONAL COORDINATION & INVENTORY

• Team Coordination: Coordinate with Operations, Production, Planning and Finance teams to ensure smooth procurement processes.
• Inventory Support: Assist with inventory monitoring and replenishment activities.

3. PROCUREMENT ADMINISTRATION & COMPLIANCE

• Invoice Matching: Support invoice matching and procurement-related administrative tasks.
• Reporting: Maintain procurement reports, databases, and KPIs.
• Compliance: Ensure compliance with internal purchasing procedures and policies.

It's Important to Us That You Have:

• Communication: Excellent communication skills and ability to work cross-functionally in an international environment.
• Organization: Strong organizational skills and attention to detail.
• Prioritization: Ability to manage multiple priorities simultaneously.
• Proactivity: Hands-on, proactive attitude and strong follow-through.

Qualifications & Skills:

• Vocational training, bachelor's degree, or equivalent qualification in Business Administration, Supply Chain, Logistics, Procurement, Operations, Finance, or a related field.
• Minimum 2 years of experience in Procurement Administration, Purchasing, Supply Chain, or a similar administrative role.
• Experience working with ERP, procurement, inventory, or production management software.
• Experience in hardware, manufacturing, electronics, or a production environment is a plus.
• Strong analytical skills and high proficiency with Excel/Sheets and other standard business applications; experience with ERP/MRP systems such as Odoo is a plus.
• Good written and verbal English skills, particularly for supplier communication.

Compensation

• Competitive salary, private health insurance and ticket guardería.
• Lunch at the office for less than 2€!
• Flexible working hours and hybrid working model.
• Short Fridays during the Summer.

At Luxquanta, we are committed to building a diverse and inclusive workplace where everyone can thrive. We welcome applications from all qualified candidates regardless of sexual orientation, gender identity or expression, race, ethnicity, religion, age, disability or marital status. We believe that diverse perspectives drive innovation, and we are proud to be an equal opportunity employer that values and respects LGTBI+ individuals.

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Job type

Hybrid